Financial Operations & Bookkeeping Support

We are a fast-growing Interior Design & Creative Arts Studio specializing in luxury residential styling, commercial interiors, creative branding projects, custom décor concepts, visual storytelling, and artistic production management. Our team blends creativity with professionalism to deliver exceptional design experiences for clients across modern, contemporary, and artistic spaces.

We are currently seeking a highly organized, detail-oriented, and trustworthy Bookkeeper & Financial Operations Coordinator to join our creative studio team. This role is ideal for someone who enjoys working in a dynamic artistic environment while maintaining strong financial accuracy and operational structure behind the scenes.

⸻

Position Summary

The Bookkeeper will oversee the day-to-day financial organization of the studio, manage bookkeeping operations, maintain accurate records, support payroll and invoicing processes, and assist leadership with budgeting, expense tracking, and financial reporting.

The ideal candidate should be comfortable working with creative professionals, vendors, contractors, and suppliers while ensuring financial processes remain efficient, compliant, and well-documented.

⸻

Key Responsibilities

Financial Management & Bookkeeping

* Maintain accurate financial records for all studio transactions
* Record daily income, expenses, receipts, invoices, and project-related payments
* Manage accounts payable and accounts receivable
* Reconcile bank statements, credit card statements, and payment platforms
* Monitor company cash flow and prepare weekly financial summaries
* Assist with financial forecasting and operational budgeting
* Maintain organized digital and physical accounting documentation

Project Cost Tracking

* Track expenses for interior design projects, staging materials, installations, décor purchases, and creative productions
* Organize vendor invoices and contractor payment records
* Monitor project profitability and budget allocations
* Assist project managers with financial updates on active client projects
* Maintain accurate inventory and procurement expense logs

Payroll & Vendor Coordination

* Process staff payments, contractor compensation, and vendor disbursements
* Coordinate payment schedules with suppliers and service providers
* Ensure timely invoice approvals and payment processing
* Assist with onboarding financial documentation for freelancers and vendors

Administrative & Financial Reporting

* Prepare monthly bookkeeping reports and expense summaries
* Support tax preparation and year-end financial organization
* Assist leadership with financial audits and documentation requests
* Generate invoices and follow up on outstanding payments
* Help improve financial workflows and operational efficiency

⸻

Qualifications

Required

* Previous bookkeeping, accounting, or financial administration experience
* Strong understanding of accounts payable/receivable and reconciliations
* Proficiency in QuickBooks, Xero, FreshBooks, or similar accounting software
* Strong Microsoft Excel or Google Sheets skills
* Excellent organizational and time-management abilities
* High level of accuracy and attention to detail
* Ability to maintain confidentiality and professionalism

Preferred

* Experience working with creative agencies, interior design firms, art studios, or construction-related businesses
* Understanding of project-based budgeting
* Familiarity with vendor management and procurement tracking
* Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration
* Experience handling multi-project financial coordination

⸻

Desired Skills

* Financial reporting
* Budget management
* Invoice processing
* Communication and vendor relations
* Problem-solving abilities
* Deadline management
* Adaptability within creative environments
* Professional written and verbal communication

⸻

Work Environment

* Creative and collaborative studio culture
* Opportunity to work alongside designers, artists, and creative professionals
* Flexible and supportive team environment
* Hybrid and remote flexibility available depending on experience and location

Ideal Candidate

We are looking for someone who combines financial precision with adaptability in a creative business environment. The ideal candidate understands the importance of structure behind artistic operations and can confidently support the financial health of a growing design and arts studio.