Comprehensive Bookkeeping Services Required

Bookkeeping Role:
Core (Basic) Bookkeeping Tasks – Mandatory
1. Daily / Weekly Transaction Management

Enter and reconcile all bank transactions

Code income and expenses accurately to chart of accounts

Process customer invoices and receipts

Process supplier bills and payments

Manage petty cash and reimbursements

Maintain clean audit trails and attachments

2. Bank & Account Reconciliations

Reconcile all bank accounts weekly

Reconcile credit cards and loan accounts monthly

Investigate and resolve discrepancies promptly

3. Accounts Receivable (AR)

Issue customer invoices accurately and on time

Allocate customer payments

Monitor outstanding invoices

Follow up overdue accounts in line with agreed process

Maintain AR ageing reports

4. Accounts Payable (AP)

Enter supplier bills and verify accuracy

Schedule and process payments

Manage supplier statements

Resolve billing discrepancies

Maintain AP ageing reports

5. Payroll Support

Process payroll in accordance with pay cycles

Ensure correct wages, allowances, and deductions

Process superannuation payments

Maintain employee records

Support STP reporting (where applicable)

6. Compliance & Filing

Prepare and lodge BAS/IAS (or equivalent)

Ensure GST/VAT coding accuracy

Maintain compliance documentation

Ensure records are audit-ready at all times

Advanced Bookkeeping Tasks – Value Add
7. Monthly Reporting & Controls

Prepare monthly Profit & Loss and Balance Sheet

Identify obvious anomalies or variances

Ensure month-end close is completed on time

Maintain consistency in financial reporting periods

8. Cash Flow & Working Capital

Assist with cash flow tracking

Monitor accounts receivable and payable trends

Flag cash pressure risks early

Support short-term cash forecasting

9. Systems & Process Improvement

Maintain and improve bookkeeping workflows

Ensure consistent use of accounting software

Assist with automation of repetitive tasks

Maintain SOPs for finance processes

10. Liaison & Support

Liaise with accountant, payroll provider, and management

Provide accurate financial data when requested

Support year-end preparation for accountant

Respond to internal finance queries professionally

Optional Advanced / Developmental Tasks (As Capability Allows)

Track key financial metrics (e.g. gross margin, AR days)

Assist with budget vs actual comparisons

Support inventory reconciliation and COGS accuracy

Help prepare data for forecasting or board reports

Assist with process documentation and internal controls

Role Boundaries (Important)

Bookkeeper does not provide tax advice

Bookkeeper does not make strategic financial decisions

Bookkeeper flags issues — management decides

Performance Standards

Transactions up to date and accurate

Reconciliations completed on time

Compliance lodgements accurate and punctual

Clean handover to accountant

No recurring errors or unexplained variances