KSA Transport EDMS Deployment

I am ready to commission a full-scale Electronic Document Management and Archiving System for a leading transport operator in Saudi Arabia. The project begins with scanning and digitising roughly 10,000 – 50,000 legacy files—primarily administrative documents and financial records—and capturing them with Arabic/English OCR. Each file must carry the three core metadata tags we rely on: Date of creation, Department, and Document type.

Once digitised, I need the EDMS configured for enterprise­-grade governance: role-based access, detailed audit trails, strict version control and immutable backups, all running in an HA topology that satisfies PDPL requirements. SSO and MFA must tie seamlessly into Microsoft 365, while automated workflows and data exchange connect back to Microsoft Dynamics.

We will start with a proof-of-concept to validate scanning quality, metadata accuracy and integration touchpoints. After sign-off, the full rollout follows, ending with user training and certified destruction of paper originals.

Deliverables (all mandatory):
• System architecture document
• Step-by-step implementation plan with milestones
• Draft SLA outlining response/uptime commitments
• Itemised pricing covering licences, hardware, services and optional support tiers

Preference goes to consultants who can point to successful, enterprise-scale deployments within KSA and are comfortable coordinating in both Arabic and English.