Full ERP System Implementation with Odoo 18
Budget: $750 – $1,500 USD
Looking for an Experienced Odoo Expert to Implement a Full ERP System – Odoo 18 Cloud (Egypt-based Company)
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About the Company:
We are Big Four Supplies, an Egypt-based company specialized in B2B distribution of office pantry items, cleaning materials, tissues, and general consumables to corporate clients and institutions.
We manage over 1,500 SKUs with diverse attributes including units of measure, weights, barcodes, colors, scents, and flavors.
We are looking to fully digitize our operations using Odoo 18 Cloud, streamlining all processes across departments.
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Project Scope & Modules Involved:
This is a full-cycle implementation covering:
Sales & Quotation Workflow
Inventory & Product Management
Delivery & Fleet Coordination
Accounting, Invoicing & Cash Cycle
Employee Portal & HR
Customer Portal
Commission Tracking
Approvals and Role-based Permissions
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Key Functional Requirements:
1,500+ products with barcode, multiple UoMs, and actual weight tracking
Sales flow: Quotation → Manager Approval → Sales Order → Delivery
Sales Orders must include customer location and payment method
Multiple addresses per customer using Partner Locations
Fleet assignment based on order weight and vehicle capacity
Vehicle odometer tracking with scheduled maintenance every 3,000 km
Drivers should see only their assigned Delivery Orders
Delivery confirmation includes proof upload and quantity adjustment
Backorders should be auto-generated for undelivered quantities
Driver tasks linked to related invoices or purchase orders
Multi-wallet handling (cash, bank accounts) with inter-wallet approval flows
Integration with Egyptian Tax Authority (ETA) for e-invoicing
Automatic commission calculation based on order profitability
Employee portal features: payslip, attendance, leave requests, loan requests
Multi-step approval workflows for bonuses, penalties, and advance payments
Employee loan repayment over 1 to 6 months
Clearly defined access rights and user roles for all departments
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Odoo Concepts Expected to be Used:
Product Template, Barcode, UoM, Sales Order, Delivery Order, Partner Locations, Approval App, Fleet Management, Commission Rules, Portal, Record Rules, Backorder, Odometer, Employee Payslip, Blanket Sales Order, Scheduled Actions, Customer Portal, Cash/Bank Journals
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Current Team Structure (15 Employees):
3 Drivers
2 Admin Managers
1 Sales Manager
1 Fleet Manager
1 Sales Accountant
1 Treasury Accountant
1 Tax Accountant
1 Customer Service Representative
2 Storekeepers
Other staff (Employee Portal access only)
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Expected Deliverables:
Business workflow mapping and design in Odoo
Setup and configuration of modules with customization if needed
UI customization per role or department
Setup of portals for both customers and employees
Role-based access control and user security
Reports and dashboards for executive oversight
ETA e-invoicing integration
Internal training documentation or user guide
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Ideal Expert Profile:
Proven experience with Odoo 15 or later (preferably 18 Cloud)
Strong understanding of workflow, logistics, and approval chains
Previous work with companies in supply chain or product distribution
Familiarity with Odoo Online (Cloud) and its customization limits
Strong communication and documentation skills
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To Apply:
Please include the following in your proposal:
Relevant Odoo project experience
Understanding of the scope described above
Your suggested approach and implementation methodology
Estimated delivery timeline and budget
Company Location: Cairo, Egypt
---
About the Company:
We are Big Four Supplies, an Egypt-based company specialized in B2B distribution of office pantry items, cleaning materials, tissues, and general consumables to corporate clients and institutions.
We manage over 1,500 SKUs with diverse attributes including units of measure, weights, barcodes, colors, scents, and flavors.
We are looking to fully digitize our operations using Odoo 18 Cloud, streamlining all processes across departments.
---
Project Scope & Modules Involved:
This is a full-cycle implementation covering:
Sales & Quotation Workflow
Inventory & Product Management
Delivery & Fleet Coordination
Accounting, Invoicing & Cash Cycle
Employee Portal & HR
Customer Portal
Commission Tracking
Approvals and Role-based Permissions
---
Key Functional Requirements:
1,500+ products with barcode, multiple UoMs, and actual weight tracking
Sales flow: Quotation → Manager Approval → Sales Order → Delivery
Sales Orders must include customer location and payment method
Multiple addresses per customer using Partner Locations
Fleet assignment based on order weight and vehicle capacity
Vehicle odometer tracking with scheduled maintenance every 3,000 km
Drivers should see only their assigned Delivery Orders
Delivery confirmation includes proof upload and quantity adjustment
Backorders should be auto-generated for undelivered quantities
Driver tasks linked to related invoices or purchase orders
Multi-wallet handling (cash, bank accounts) with inter-wallet approval flows
Integration with Egyptian Tax Authority (ETA) for e-invoicing
Automatic commission calculation based on order profitability
Employee portal features: payslip, attendance, leave requests, loan requests
Multi-step approval workflows for bonuses, penalties, and advance payments
Employee loan repayment over 1 to 6 months
Clearly defined access rights and user roles for all departments
---
Odoo Concepts Expected to be Used:
Product Template, Barcode, UoM, Sales Order, Delivery Order, Partner Locations, Approval App, Fleet Management, Commission Rules, Portal, Record Rules, Backorder, Odometer, Employee Payslip, Blanket Sales Order, Scheduled Actions, Customer Portal, Cash/Bank Journals
---
Current Team Structure (15 Employees):
3 Drivers
2 Admin Managers
1 Sales Manager
1 Fleet Manager
1 Sales Accountant
1 Treasury Accountant
1 Tax Accountant
1 Customer Service Representative
2 Storekeepers
Other staff (Employee Portal access only)
---
Expected Deliverables:
Business workflow mapping and design in Odoo
Setup and configuration of modules with customization if needed
UI customization per role or department
Setup of portals for both customers and employees
Role-based access control and user security
Reports and dashboards for executive oversight
ETA e-invoicing integration
Internal training documentation or user guide
---
Ideal Expert Profile:
Proven experience with Odoo 15 or later (preferably 18 Cloud)
Strong understanding of workflow, logistics, and approval chains
Previous work with companies in supply chain or product distribution
Familiarity with Odoo Online (Cloud) and its customization limits
Strong communication and documentation skills
---
To Apply:
Please include the following in your proposal:
Relevant Odoo project experience
Understanding of the scope described above
Your suggested approach and implementation methodology
Estimated delivery timeline and budget
Company Location: Cairo, Egypt