Project-Based Virtual Assistant: Monthly Support (25th–1st Window)

Role Overview:

We’re hiring a highly reliable, detail-oriented Virtual Assistant to directly support me during the 25th–1st monthly reset window.

This is not just planning or admin — your job is to implement my monthly reset system by managing calendars, prepping checklists, updating trackers, organizing priorities, and sending daily execution agendas. If the collaboration goes well, this can lead to ongoing 1st–25th execution support.

Project Mission:

From the 25th to the 1st, you will ensure I am fully ready to execute their top priorities in health, business, and life — without having to organize anything themselves.

What You’ll Do (Task Examples)

Duplicate and clean up Notion trackers (bills, tasks, “waiting on”)

Add upcoming payments and approvals into the checklist

Tag all tasks by priority and effort

Propose time blocks for key tasks and add them to Google Calendar

Organize family, personal, and project obligations into time slots

Set up a recurring “nightly journaling” reminder for health, mindset, work, and influence

Prep daily execution agenda emails or messages for the upcoming month

Flag anything that needs the founder’s input before execution starts

Send a short Loom video or summary once your work is complete

Project Deliverables (Due by 1st)

Updated Notion trackers (Bill Payments, Monthly Tasks, Waiting On)

Synced Google Calendar with 1–3 productivity tasks per day

Recurring journaling prompts installed (via Notion or TickTick)

First 3–5 daily agendas templated and ready

Loom summary of what’s been prepared and what needs approval

Tools You’ll Use

Notion (task and tracking system)

Google Calendar (for daily and deep work planning)

TickTick or Todoist (reminders and trackers)

Gmail (for follow-ups or inbox routing)

Loom (to share async status updates)

Who This Is For

You’ll love this project if you:

Think in checklists, not chaos

Enjoy organizing someone’s tasks, time, and tools

Have experience as a VA, EA, or ops assistant for a business owner

Are proactive and accountable — you don’t wait to be told twice

Can summarize progress clearly via Notion or Loom

Time & Payment

Project Start: 25th of this month

Deadline: All deliverables complete by the 1st

Time Required: ~8–10 hours over 5–7 days

Potential: Ongoing monthly collaboration (1st–25th) if we’re aligned

How to Apply

Send a short intro explaining why you're a great fit for this kind of implementation support.
Optional: Include a 1–2 min Loom answering:

“How would you help a founder stay focused if they want zero decision fatigue but still want to progress in health, work, and family each day?”