New notion structure to improve workflow amongst the team + Automations
Budget: €750 – €1,500 EUR
Izun is a blockchain fund focused on investing in blockchain startups, establishing its own ventures, and developing products based on DeFi and institutional products bridging Web2 and Web3 technologies.
Current Drawbacks and Issues with Notion Structuration:
Lack of Customization: The existing structure within Notion does not fully align with Izun's specific needs and workflows, resulting in inefficiencies and information fragmentation.
Manual Data Entry: Data is duplicated across different pages and workspaces, leading to redundancy and increased workload for employees.
Limited Automation: Absence of automated processes between Notion and external tools such as Telegram, Gmail, Google Calendar, and Calendly, hindering seamless workflow integration.
Inconsistent Data Management: Discrepancies in data representation and management between the public and private workspaces, affecting data integrity and accessibility.
Proposed State Architecture with Automation:
Public Izun Workspace:
Izun DNA: A dedicated space for showcasing company pitch, core values, and other essential information for public consumption.
Operating System:
Business Directory: Redesigned to reflect data from the private business directory, ensuring consistency while withholding sensitive details. Creation of separate directories for Web3 companies and talents.
Blockchain R&D: A centralized space for research and development activities related to projects, protocols, and product creation within the blockchain domain.
Team Meeting Notes: Regularly updated notes from team meetings for transparency and collaboration.
Private Izun Workspace (Limited Access):
Project Management: Consolidation of all tasks from various departments, including HR and Legal, into a unified board for efficient project tracking and management.
HR: Integration of recruitment pipeline with potential impacts on Legal and Business Directory pages. Structured candidate profiles with meeting notes and progress tracking.
Legal: Centralized management of all legal-related work, including contract templates and legal opinions specific to the crypto space. Streamlined contract creation and signing processes.
Business Directory: Full directory management originating from HR or direct entry creation, ensuring comprehensive employee and company profiles.
Team Meeting Notes: Confidential notes from internal team meetings for reference and decision-making.
Blockchain Conferences: Integration with events management, linking conference interactions with candidate and company profiles for contextual understanding.
Automation Integration:
Telegram: Explore options for integrating Telegram for real-time communication and notifications within Notion.
Gmail & Google Calendar: Investigate automation possibilities for syncing emails and calendar events with relevant Notion pages for streamlined information management.
Calendly: Implement Calendly integration to automate scheduling tasks and seamlessly update associated Notion records.
Additional Considerations:
Scalability: Ensure the proposed architecture and automation solutions are scalable to accommodate future growth and evolving business requirements.
Security: Implement appropriate security measures to safeguard sensitive data, especially in the private workspace accessible to limited employees.
Training and Support: Provide necessary training and support to Izun employees for efficient utilization of the customized Notion setup and integrated automation features.
Discussion on Further Automation:
Izun acknowledges the potential benefits of further automation between existing services beyond the initial scope of this project. We are open to discussing additional automation needs and exploring possibilities for enhancing workflow efficiency and integration across platforms.
Current Drawbacks and Issues with Notion Structuration:
Lack of Customization: The existing structure within Notion does not fully align with Izun's specific needs and workflows, resulting in inefficiencies and information fragmentation.
Manual Data Entry: Data is duplicated across different pages and workspaces, leading to redundancy and increased workload for employees.
Limited Automation: Absence of automated processes between Notion and external tools such as Telegram, Gmail, Google Calendar, and Calendly, hindering seamless workflow integration.
Inconsistent Data Management: Discrepancies in data representation and management between the public and private workspaces, affecting data integrity and accessibility.
Proposed State Architecture with Automation:
Public Izun Workspace:
Izun DNA: A dedicated space for showcasing company pitch, core values, and other essential information for public consumption.
Operating System:
Business Directory: Redesigned to reflect data from the private business directory, ensuring consistency while withholding sensitive details. Creation of separate directories for Web3 companies and talents.
Blockchain R&D: A centralized space for research and development activities related to projects, protocols, and product creation within the blockchain domain.
Team Meeting Notes: Regularly updated notes from team meetings for transparency and collaboration.
Private Izun Workspace (Limited Access):
Project Management: Consolidation of all tasks from various departments, including HR and Legal, into a unified board for efficient project tracking and management.
HR: Integration of recruitment pipeline with potential impacts on Legal and Business Directory pages. Structured candidate profiles with meeting notes and progress tracking.
Legal: Centralized management of all legal-related work, including contract templates and legal opinions specific to the crypto space. Streamlined contract creation and signing processes.
Business Directory: Full directory management originating from HR or direct entry creation, ensuring comprehensive employee and company profiles.
Team Meeting Notes: Confidential notes from internal team meetings for reference and decision-making.
Blockchain Conferences: Integration with events management, linking conference interactions with candidate and company profiles for contextual understanding.
Automation Integration:
Telegram: Explore options for integrating Telegram for real-time communication and notifications within Notion.
Gmail & Google Calendar: Investigate automation possibilities for syncing emails and calendar events with relevant Notion pages for streamlined information management.
Calendly: Implement Calendly integration to automate scheduling tasks and seamlessly update associated Notion records.
Additional Considerations:
Scalability: Ensure the proposed architecture and automation solutions are scalable to accommodate future growth and evolving business requirements.
Security: Implement appropriate security measures to safeguard sensitive data, especially in the private workspace accessible to limited employees.
Training and Support: Provide necessary training and support to Izun employees for efficient utilization of the customized Notion setup and integrated automation features.
Discussion on Further Automation:
Izun acknowledges the potential benefits of further automation between existing services beyond the initial scope of this project. We are open to discussing additional automation needs and exploring possibilities for enhancing workflow efficiency and integration across platforms.