Build Lead Qualification & Nurturing Workflow in n8n (HubSpot + OpenAI + Web Search)
Budget: $30 – $250 USD
We are looking to hire an experienced n8n freelancer to build a dynamic lead qualification and nurturing workflow that integrates HubSpot, OpenAI, and web search nodes. The goal is to intelligently qualify new inbound leads, detect spam, automate appropriate responses, and update lead status in HubSpot.
Workflow Steps:
Trigger:
Watch for new form submissions from HubSpot (New Lead).
Spam Detection Function:
Basic rule-based checks for spam (e.g., generic domains, missing company name, suspicious email patterns).
IF Node:
If spam → log and terminate workflow.
If not spam → continue.
Web Search Node:
Search for the lead's company online (Google/Bing or custom integration).
Company Analysis Function:
Analyze search results (e.g., company legitimacy, size, relevance).
Decision Logic Function:
Based on spam results + company info, determine one of the following:
AUTO_REJECT
MANUAL_REVIEW
HEAVY_QUALIFICATION
STANDARD_RESPONSE
Switch Node:
AUTO_REJECT → log and stop.
MANUAL_REVIEW → send alert email to Sales Ops.
HEAVY_QUALIFICATION → use OpenAI to generate a tailored qualifying response.
STANDARD_RESPONSE → conduct full research and generate elite email via OpenAI.
Send Email:
If applicable (Heavy Qualification or Standard), send the email to the lead.
Update HubSpot:
Log decision, response type, and reasoning into HubSpot's lead record.
Switch to Nurturing Workflow (Post-qualification):
Based on decision logic, pass lead to appropriate HubSpot workflow or list (e.g., nurturing, active sales, do-not-contact).
Requirements:
Experience building complex n8n workflows
Familiarity with HubSpot API
Ability to integrate external APIs (OpenAI, web search APIs)
Strong logic handling in custom JavaScript functions inside n8n
Good documentation practices (commenting, node naming)
Deliverables:
Fully functional and tested n8n workflow
Brief Loom video or document walkthrough of the workflow
Exported JSON workflow file
Instructions for deployment and maintenance
Workflow Steps:
Trigger:
Watch for new form submissions from HubSpot (New Lead).
Spam Detection Function:
Basic rule-based checks for spam (e.g., generic domains, missing company name, suspicious email patterns).
IF Node:
If spam → log and terminate workflow.
If not spam → continue.
Web Search Node:
Search for the lead's company online (Google/Bing or custom integration).
Company Analysis Function:
Analyze search results (e.g., company legitimacy, size, relevance).
Decision Logic Function:
Based on spam results + company info, determine one of the following:
AUTO_REJECT
MANUAL_REVIEW
HEAVY_QUALIFICATION
STANDARD_RESPONSE
Switch Node:
AUTO_REJECT → log and stop.
MANUAL_REVIEW → send alert email to Sales Ops.
HEAVY_QUALIFICATION → use OpenAI to generate a tailored qualifying response.
STANDARD_RESPONSE → conduct full research and generate elite email via OpenAI.
Send Email:
If applicable (Heavy Qualification or Standard), send the email to the lead.
Update HubSpot:
Log decision, response type, and reasoning into HubSpot's lead record.
Switch to Nurturing Workflow (Post-qualification):
Based on decision logic, pass lead to appropriate HubSpot workflow or list (e.g., nurturing, active sales, do-not-contact).
Requirements:
Experience building complex n8n workflows
Familiarity with HubSpot API
Ability to integrate external APIs (OpenAI, web search APIs)
Strong logic handling in custom JavaScript functions inside n8n
Good documentation practices (commenting, node naming)
Deliverables:
Fully functional and tested n8n workflow
Brief Loom video or document walkthrough of the workflow
Exported JSON workflow file
Instructions for deployment and maintenance