Remote Document Management & Virtual Assistance

Remote File Organization & Admin Support – RFP

Company: PowerMed | EmpathyNOW
Role: Freelance Document Manager / Virtual Assistant
Type: Remote, Independent Contractor
Start: Immediate
Duration: Project-based with potential for ongoing support

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Scope of Work:
• Remote Desktop Access: Use tools like AnyDesk or Chrome Remote Desktop to access the founder’s desktop and email files
• Folder Organization: Build and maintain structured corporate directories in Google Drive and/or OneDrive
• File Management: Consolidate duplicates, standardize file naming, and organize by department and document type
• Patient & Doctor Forms: Maintain updated signed forms, sort by facility/patient, and assist with DocuSign integrations
• Editable Forms: Clean up Microsoft Word files for internal and external use, including formatting and branding
• Automation & Streamlining: Reduce click count for user access and maintain current versions of key forms
• Onboarding Documents: Upload 1099s, W9s, NDAs for new employees and create a digital onboarding packet
• Independent Execution: Complete tasks with minimal oversight and maintain an up-to-date document library

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Ideal Candidate:
• Strong file management & cloud drive experience (Google Drive, OneDrive)
• Proficiency with Microsoft Word, PDF editing, and DocuSign
• Familiar with healthcare or startup environments preferred
• Comfortable with remote desktop tools and high-trust access
• Responsive, detail-oriented, and a strong communicator