Executive PA for Director

I need a reliable personal assistant who can keep my day running smoothly through Microsoft Office Suite—primarily Outlook, Word, Excel, and PowerPoint. The role centres on three core functions: keeping my calendar organised, managing my inbox so that only priority messages reach me, and arranging domestic and international travel from flight bookings to hotel confirmations.

Beyond those daily priorities, I also lean on support for:
• Document preparation—polished reports, presentations, and letters ready for signature
• Data entry—maintaining spreadsheets and contact lists with total accuracy
• Meeting-minute transcription—turning rough notes or recordings into clear, well-formatted minutes within 24 hours

You’ll receive access to my shared Outlook calendar and a dedicated email folder structure to work from. I expect proactive communication: flag clashes before they happen, suggest better routes or schedules, and keep me updated if a deadline slips. Discretion and attention to detail are non-negotiable.

Weekly deliverables:
• A conflict-free calendar for the following two weeks
• A brief email digest highlighting items that need my response
• Confirmed travel itineraries with all reference numbers
• Completed documents, updated data sheets, and finalised meeting minutes, each stored in our shared OneDrive

If you have a proven track record supporting senior executives remotely and are comfortable working exclusively in Microsoft Office Suite, I’d like to hear how you could slot into my workflow.