Email Management Virtual Assistant Needed

The volume of messages flowing into our New York office has outgrown my capacity to keep the inbox tidy, so I’m bringing in a dedicated Admin & Virtual Assistant Officer whose single, overriding mission is to organise and categorise email in Microsoft Outlook.

Here’s what the day-to-day looks like: you will design and maintain a clean folder structure, create rules and tags that route new mail automatically, archive anything no longer actionable, and surface high-priority items for me and the rest of the internal assistant team. A brief daily summary—what landed, what was filed, and anything that still needs my input—keeps everyone aligned without clogging the inbox further.

We run on Microsoft 365, so deep familiarity with Outlook’s advanced features (rules, search folders, quick steps, shared mailboxes) is essential. If you have experience setting up zero-inbox workflows, even better. While the focus is email, this role may expand to light admin work once the system is humming, so flexibility is appreciated.

Deliverables I’ll use to gauge success:
• Initial folder/rule architecture documented and implemented within the first week
• Inbox consistently at, or near, zero each business day
• Clear, concise daily digest delivered by 4 p.m. Eastern

If you can bring order to the chaos and keep it that way, I’d love to get you plugged in quickly.