Daily Virtual Admin Support
Budget: $2 – $22 USD
My schedule moves fast and so do the documents around it, so I need dependable daily help keeping everything in order. The core of the job is calendar and inbox coordination in Microsoft Outlook, turning rough notes into polished Word documents, liaising with third-party partners to lock down meeting times, and making sure every file lands in the correct OneDrive or SharePoint folder the moment it is finalized.
We will work almost entirely inside dropbox, so mastery of Outlook, Word, Excel and basic OneDrive folder management is essential. Quick, clear written communication and respect for client confidentiality are non-negotiable because most of the conversations you’ll handle will be time-sensitive or under NDA.
Daily rhythm:
• Each morning (my time zone is EST) review all new meeting requests, flag clashes and propose solutions before 9 a.m.
• Throughout the day prepare or polish Word documents as requested, then upload and tag them in the correct folder.
• Keep an open chat line with me for rapid updates from any third-party contacts you coordinate with.
Deliverables I will measure weekly:
• Zero conflicting events on the live calendar.
• Drafted documents returned within 24 hours of request, formatted to the template I provide.
• All related files stored in the agreed directory structure and named consistently.
If you already run a similar executive desk remotely and can slot into this routine without hand-holding, we can start right away and grow the role as needed.
We will work almost entirely inside dropbox, so mastery of Outlook, Word, Excel and basic OneDrive folder management is essential. Quick, clear written communication and respect for client confidentiality are non-negotiable because most of the conversations you’ll handle will be time-sensitive or under NDA.
Daily rhythm:
• Each morning (my time zone is EST) review all new meeting requests, flag clashes and propose solutions before 9 a.m.
• Throughout the day prepare or polish Word documents as requested, then upload and tag them in the correct folder.
• Keep an open chat line with me for rapid updates from any third-party contacts you coordinate with.
Deliverables I will measure weekly:
• Zero conflicting events on the live calendar.
• Drafted documents returned within 24 hours of request, formatted to the template I provide.
• All related files stored in the agreed directory structure and named consistently.
If you already run a similar executive desk remotely and can slot into this routine without hand-holding, we can start right away and grow the role as needed.