Senior Virtual Secretary for Executive Support
Budget: $2 – $8 USD
My day moves quickly and I need a seasoned pair of hands to keep everything organised. The role involves end-to-end management of three core areas:
• Scheduling and calendar management
• Email management and correspondence
• Document preparation and organisation
You will be working directly with me, taking full ownership of my Google Workspace calendar, maintaining an inbox that ends each day at zero, and preparing polished documents—reports, letters, briefs—using Microsoft Office or Google Docs as appropriate.
A senior-level mindset is essential: anticipate conflicts before they surface, draft replies that reflect my tone without constant guidance, and maintain absolute confidentiality. Familiarity with time-zone coordination, cloud-based filing systems, and version control is expected.
Deliverables I rely on:
– A continuously accurate calendar with all meetings confirmed 24 hours in advance
– A prioritised inbox, with urgent items highlighted and routine queries already answered
– Clean, correctly formatted documents delivered on or before the agreed deadline
Communication will be through Slack and Zoom; availability during my core hours (GMT +1, 09:00-17:00) is required. If you thrive on taking initiative and keeping busy executives organised, I look forward to working together.
• Scheduling and calendar management
• Email management and correspondence
• Document preparation and organisation
You will be working directly with me, taking full ownership of my Google Workspace calendar, maintaining an inbox that ends each day at zero, and preparing polished documents—reports, letters, briefs—using Microsoft Office or Google Docs as appropriate.
A senior-level mindset is essential: anticipate conflicts before they surface, draft replies that reflect my tone without constant guidance, and maintain absolute confidentiality. Familiarity with time-zone coordination, cloud-based filing systems, and version control is expected.
Deliverables I rely on:
– A continuously accurate calendar with all meetings confirmed 24 hours in advance
– A prioritised inbox, with urgent items highlighted and routine queries already answered
– Clean, correctly formatted documents delivered on or before the agreed deadline
Communication will be through Slack and Zoom; availability during my core hours (GMT +1, 09:00-17:00) is required. If you thrive on taking initiative and keeping busy executives organised, I look forward to working together.