Bilingual Executive Secretary Support

I need a reliable secretary who can stay two steps ahead of my schedule, keep my inbox under control, and ensure every document that lands on my desk is clean, well-formatted, and properly filed. Day to day you will be coordinating meetings, sending confirmations, and rearranging appointments inside both Google Workspace and Microsoft Office Outlook, so ease with shared calendars, meeting links, and time-zone conversions is essential.

Expect to monitor my email in English and Spanish, draft quick replies that match my tone, flag anything urgent, and archive what’s already been handled. When a presentation, letter, or report is needed, you will create or polish it in Word, Excel, PowerPoint, or Google Docs/Sheets/Slides, name it consistently, and file it in the right Drive folder so the team can find it later without hunting.

Clear written and spoken English and Spanish are both mandatory because many messages arrive in either language and meetings often switch between the two. If you can translate short passages on the fly, even better.

The first deliverables I will look for are:
• A fully updated calendar for the coming week, colour-coded by project
• An inbox summary showing unanswered items and proposed responses
• One sample document you have formatted or proofread for me

If this sounds like the level of support you enjoy providing, let’s talk about onboarding and access credentials so you can jump straight into next week’s workflow.