Administrative Assistant

At DH, we owe our success to our people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working from home, performing administrative tasks and providing support to the manager. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Objectives of this Role

Serve as the eyes and ears of the manager, providing information, answering questions, and responding to requests
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices

Daily and Monthly Responsibilities

Provide direct administrative support to the manager, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule manager meetings
Coordinate domestic and international travel arrangements for the manager
Maintain filing system, contact database, employee list, and inventories

Skills and Qualifications

High school diploma or equivalent
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Proficient in Microsoft Office, with aptitude to learn new software and systems

Preferred Qualifications

College degree
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information