MS 365 Tenant Audit and Restructuring

WHAT I NEED

Microsoft 365 tenant audit, cleanup, and documentation for an
established SMB with multiple domains, mailboxes, and shared
resources. The tenant has grown organically and needs structure.

DELIVERABLES (FIXED SCOPE — DO NOT PROPOSE EXTRAS)

1. Audit of current tenant:
- All users, licenses, roles
- All domains and email addresses
- All shared mailboxes and distribution groups
- All SharePoint sites and OneDrive storage
- All groups and teams
- Current permissions and access levels

2. Written recommendations document (PDF) covering:
- What to keep, what to remove, what to restructure
- Proposed access matrix — who should have access to what
- Proposed folder structure in SharePoint/OneDrive
- License optimization (we are probably over-licensed)
- Security gaps and how to close them

3. Implementation of the agreed plan:
- Set up clean folder structures
- Assign correct access per role
- Remove unused accounts and licenses
- Configure shared mailboxes properly
- Document everything as you go

4. Final documentation handover (PDF + video walkthrough):
- Tenant structure diagram
- Access control matrix per role
- How to onboard a new employee (step-by-step)
- How to offboard safely
- Admin runbook for me and my ops person

TENANT CONTEXT

- SMB, ~15 users
- Multiple custom domains
- Mix of Business Standard, Copilot, Power Automate licenses
- Users in 5 countries (UAE, Norway, Philippines, Ukraine, others)
- Business is real estate brokerage — RERA regulated

MUST-HAVE QUALIFICATIONS

- 5+ years hands-on Microsoft 365 admin (not just MCSA on paper)
- Documented experience with multi-domain tenants
- Entra ID / Azure AD proficiency
- Exchange Online, SharePoint, Teams admin
- Strong English — written and spoken
- Available for 2-3 video calls during the project

DO NOT APPLY IF

- You are an agency proposing a team (I want one person)
- Your proposal is a generic copy-paste with no reference
to this specific scope
- You want to upsell migrations, SharePoint redesigns,
or Intune rollouts — I'll ask if I need those later
- You need more than the information in this brief to
quote a price

TO APPLY

Send me:

1. Two links to similar M365 tenant cleanups you've done
(can be anonymized)
2. Your proposed approach in 5 bullet points maximum
3. Your fixed price for the scope above
4. Your estimated timeline (working days)
5. Your time zone and availability for calls

Applications longer than 400 words will be ignored.

TIMELINE

I want this done in 2-3 weeks from kickoff.

PAYMENT

Milestone-based via the platform.
- 30% at kickoff
- 30% at written recommendations accepted
- 40% at final handover + documentation received