Outlook Email Management Assistant

I’m looking for reliable support a few hours each week to tame my Outlook inbox. The core of the role is simple yet vital: keep incoming mail flowing smoothly by sorting, categorising and flagging messages so I can focus on the work that matters most.

Here’s what I’ll hand over to you:
• Full access to the dedicated Outlook account.
• My current folder structure and colour-coding scheme.
• Clear rules on how to recognise high-priority client messages, newsletters to archive, and threads that need a quick personal reply.

What I need back from you:
• Daily or near-daily passes through the inbox to apply those categories, move mail into the right folders and archive what’s done.
• Creation (and occasional refinement) of rules or filters that automate repetitive steps without losing accuracy.
• A quick summary note in Trello so I can see at a glance what’s waiting for me each morning.

I work entirely in Microsoft 365, so experience with the desktop and web versions of Outlook is a must. Familiarity with Trello will make the hand-off seamless, though almost all of your time will be spent inside Outlook itself.

If you enjoy turning chaos into order and already have proven tricks for zero-inbox success, let’s chat.