Shipping & Correspondence Coordinator
Budget: $15 – $25 USD
I’m looking for someone I can count on day-to-day to keep our logistics and communication flowing smoothly. You’ll be the point person for both domestic and international shipments, booking the couriers, preparing paperwork, and making sure packages leave and arrive when they should. I’ll also rely on you to keep an eye on each consignment and send me concise status updates whenever something notable happens.
Beyond the boxes, you’ll manage our front-line correspondence: answering or forwarding emails, handling quick phone queries, and opening physical mail so nothing urgent slips through. Think of yourself as the filter that keeps my inbox, voicemail, and mailroom neat and actionable.
A typical week might involve comparing FedEx vs. DHL rates, arranging a same-day pickup, logging a tracking number into our shared sheet, then jumping on a call to clarify a client’s shipping address—all before sorting the morning mail. If you already know your way around online shipping portals, customs docs, or CRM tools, you’ll feel right at home.
Deliverables I expect:
• Shipments booked and documented with carrier, tracking number, and ETA
• Correspondence triaged, with high-priority items flagged to me immediately
• Brief shipment status report whenever key milestones are hit or issues arise
Consistency and clear communication matter most to me. If you thrive on keeping details straight and people informed, let’s talk.
Beyond the boxes, you’ll manage our front-line correspondence: answering or forwarding emails, handling quick phone queries, and opening physical mail so nothing urgent slips through. Think of yourself as the filter that keeps my inbox, voicemail, and mailroom neat and actionable.
A typical week might involve comparing FedEx vs. DHL rates, arranging a same-day pickup, logging a tracking number into our shared sheet, then jumping on a call to clarify a client’s shipping address—all before sorting the morning mail. If you already know your way around online shipping portals, customs docs, or CRM tools, you’ll feel right at home.
Deliverables I expect:
• Shipments booked and documented with carrier, tracking number, and ETA
• Correspondence triaged, with high-priority items flagged to me immediately
• Brief shipment status report whenever key milestones are hit or issues arise
Consistency and clear communication matter most to me. If you thrive on keeping details straight and people informed, let’s talk.