Hyderabad Conference Logistics Coordinator
Budget: ₹12,500 – ₹37,500 INR
I have a small international conference scheduled in Hyderabad from 10 – 13 December 2025 and need a dependable hand to make sure every delegate’s movement is effortless and welcoming from touchdown to take-off. The core of the assignment centres on transportation arrangements: greeting participants at Rajiv Gandhi International Airport, overseeing smooth hotel transfers, and staying on-call for any ad-hoc pickups during the four days.
I also want the group to experience Hyderabad. That means you will organise half-day and evening sightseeing tours, secure tables at selected restaurants, and coordinate group transfers to each outing. Timing matters, so each itinerary must dovetail with our conference agenda.
Deliverables – all confirmed by mid-November 2025:
• A detailed transfer schedule (airport welcomes, hotel ↔ venue loops, restaurant and tour runs) with assigned vehicles and drivers
• A concise welcome protocol for airport greeters, including signage text and emergency contacts
• Confirmed sightseeing tour plan (routes, guides, entry tickets) aligned with conference breaks
• Restaurant bookings with group menus and timing slots
• On-site logistics point-of-contact service from 10 December (arrival day) through 13 December (departure day)
If you have previously managed delegate transport, tourism add-ons, and airport hospitality, your brief note about those wins will be valuable.
I also want the group to experience Hyderabad. That means you will organise half-day and evening sightseeing tours, secure tables at selected restaurants, and coordinate group transfers to each outing. Timing matters, so each itinerary must dovetail with our conference agenda.
Deliverables – all confirmed by mid-November 2025:
• A detailed transfer schedule (airport welcomes, hotel ↔ venue loops, restaurant and tour runs) with assigned vehicles and drivers
• A concise welcome protocol for airport greeters, including signage text and emergency contacts
• Confirmed sightseeing tour plan (routes, guides, entry tickets) aligned with conference breaks
• Restaurant bookings with group menus and timing slots
• On-site logistics point-of-contact service from 10 December (arrival day) through 13 December (departure day)
If you have previously managed delegate transport, tourism add-ons, and airport hospitality, your brief note about those wins will be valuable.