Freelance Legal Assistant (virtual)
Budget: £18 – £36 GBP
Responsibilities
Client Administration
○ Administer all day-to-day correspondence that emanates to or from the client.
○ Liaise daily with the client to ensure all materials required by Kikkar are received in a timely manner setting robust timetables for the delivery of paperwork with the client
○ Check all paperwork to ensure it meets the correct evidential standards, referring any significant issues to the board
○ Prepare the agenda, and all accompanying materials for each client:
○ Manage the info request tracker for UB ensuring it is kept up to date, and outstanding actions are placed on Monday.com
○ Manage the client action tracker ensuring that all actions are uploaded onto Monday.com on a daily basis.
○ Prepare and/or oversee the production of all client documentation from initiation through to closure,
○ Produce a weekly board report on progress to the board in advance of it’s Thursday afternoon board meeting
○ Maintain and regularly report on the client project risk register, escalating issues to the board as appropriate.
Client relationship management
● Act as the day-to-day contact on in-house client operational matters while referring all direct communication with the clients to the Director in charge of client relations.
● Assist regularly in client meetings preparing all documentation and presentations in advance.
● Design and implement administrative processes to align the needs of clients with the firm’s capabilities, including the production of client reporting and meeting ad-hoc client requests.
Legal Administration
○ Administer all day-to-day correspondence that emanates to or from the lawyers working on behalf of Kikkar ensuring it is:
○ Prepare the agenda, and all accompanying materials for the weekly legal meetings
○ Prepare all materials for proceedings including documents, evidence and verifying factual information
○ Research and compile information that helps strengthen a case for the assigned Lawyer, or Kikkar’s recovery process
○ Communicate with Lawyers and clients to keep everyone up to date
○ Support directors during proceedings by preparing documents, fact checking, preparing evidence for presentation and tracking case developments
○ Coordinate appointments, including all correspondence and logistics necessary
○ Maintenance of a case log and/or file for reference and review
Vendor management
● Manage relationships with partners and vendors as appropriate to ensure delivery of client projects.
○ Act as the primary point of contact for all legal counsel and operational suppliers once contractual arrangements are in place
Asset recovery
● Maintain accurate records of all recovery activity, ensure all material is uploaded to Monday.com
● Build the relevant networks to facilitate evidence gathering.
Requirements
● Investigations and asset recovery experience with established networks and sources
● Highly experienced in project management
● Excellent relationship management skills
● Experience of working internationally, sub-Saharan Africa exposure desirable
● An effective leader and team player
Client Administration
○ Administer all day-to-day correspondence that emanates to or from the client.
○ Liaise daily with the client to ensure all materials required by Kikkar are received in a timely manner setting robust timetables for the delivery of paperwork with the client
○ Check all paperwork to ensure it meets the correct evidential standards, referring any significant issues to the board
○ Prepare the agenda, and all accompanying materials for each client:
○ Manage the info request tracker for UB ensuring it is kept up to date, and outstanding actions are placed on Monday.com
○ Manage the client action tracker ensuring that all actions are uploaded onto Monday.com on a daily basis.
○ Prepare and/or oversee the production of all client documentation from initiation through to closure,
○ Produce a weekly board report on progress to the board in advance of it’s Thursday afternoon board meeting
○ Maintain and regularly report on the client project risk register, escalating issues to the board as appropriate.
Client relationship management
● Act as the day-to-day contact on in-house client operational matters while referring all direct communication with the clients to the Director in charge of client relations.
● Assist regularly in client meetings preparing all documentation and presentations in advance.
● Design and implement administrative processes to align the needs of clients with the firm’s capabilities, including the production of client reporting and meeting ad-hoc client requests.
Legal Administration
○ Administer all day-to-day correspondence that emanates to or from the lawyers working on behalf of Kikkar ensuring it is:
○ Prepare the agenda, and all accompanying materials for the weekly legal meetings
○ Prepare all materials for proceedings including documents, evidence and verifying factual information
○ Research and compile information that helps strengthen a case for the assigned Lawyer, or Kikkar’s recovery process
○ Communicate with Lawyers and clients to keep everyone up to date
○ Support directors during proceedings by preparing documents, fact checking, preparing evidence for presentation and tracking case developments
○ Coordinate appointments, including all correspondence and logistics necessary
○ Maintenance of a case log and/or file for reference and review
Vendor management
● Manage relationships with partners and vendors as appropriate to ensure delivery of client projects.
○ Act as the primary point of contact for all legal counsel and operational suppliers once contractual arrangements are in place
Asset recovery
● Maintain accurate records of all recovery activity, ensure all material is uploaded to Monday.com
● Build the relevant networks to facilitate evidence gathering.
Requirements
● Investigations and asset recovery experience with established networks and sources
● Highly experienced in project management
● Excellent relationship management skills
● Experience of working internationally, sub-Saharan Africa exposure desirable
● An effective leader and team player