Virtual Assistant Needed for Real Estate Business

We are looking for a dedicated, proactive, and highly organized virtual assistant to join our real estate business. You’ll become the right-hand assistant to the owner and take ownership of several key responsibilities to help us generate leads, manage clients, and keep everything running smoothly.

Your Responsibilities:
Lead Generation & Follow-Up
Cold call cold leads daily using provided scripts

Text warm leads with follow-ups

DM new leads on social media platforms (Instagram, Facebook, TikTok)

Respond to all inbound work inquiries (calls, DMs, emails)

CRM Management
Enter new leads and update contact records in the CRM

Track communication history and lead stages (cold/warm/hot)

Maintain a clean and organized CRM workspace

Scheduling & Coordination
Manage my calendar and set up showings, walkthroughs, and phone calls

Schedule buyer/seller meetings and vendor appointments

Send reminders and confirm appointments

Transaction Coordination (Real Estate Sales)
Help draft and send contracts using DocuSign/ZipForms

Coordinate timelines with title companies, clients, and lenders

Track deadlines and ensure all paperwork is submitted correctly

Marketing Support & Social Media
Manage and post to business social media accounts (FB, IG, TikTok)

DM leads and engage with comments

Create and schedule posts using Canva and other tools

Help promote open houses or listings online

General Admin Tasks
Respond to business emails and messages

Organize files, documents, and lead info

Help with KPIs, weekly updates, and system organization

You Must Be:
Fluent in English with strong verbal and written communication

Experienced in cold calling, CRM tools, and admin work

Reliable, self-motivated, and highly organized

Available to work full-time (40 hours/week) in U.S. Central Time

Comfortable with Google Workspace, Canva, and social media tools

Bonus if you have experience in real estate wholesaling, flipping, or retail sales!