Procurement RFQ & Lead Assistant
Budget: $2 – $8 USD
I need a detail-oriented assistant who can keep our Request-For-Quote (RFQ) process running smoothly while also feeding our sales pipeline with well-qualified leads.
RFQ MANAGEMENT
• Check the dedicated RFQ inbox throughout the workday, immediately logging every new request into our tracker.
• Assign the correct internal reference number to each request, send a short but professional acknowledgement email, and flag any missing specs so the client receives a prompt clarification request.
• Watch every submission deadline, reminding our engineering and sales colleagues in time for them to prepare quotations.
• Keep the RFQ register tidy so past quotes, follow-ups and status labels are always one click away.
LEAD GENERATION
Alongside the RFQ flow, you will perform focused market and competitor research in the oil-and-gas, energy and wider industrial sectors. Your goals are to:
• Identify procurement managers and technical buyers (no generic “info@” addresses).
• Verify emails before they land in the workbook.
• Record outreach status so the sheet stays clean and actionable.
EXCEL & COMMUNICATION TASKS
The role is highly Excel-centric: data entry, building and maintaining tracking sheets, plus the occasional quick report or pivot for management. You will also draft concise email correspondence.
MANDATORY SKILLS
– Exceptional written English
– Process-driven mindset and comfort following established SOPs
– Solid Microsoft Excel knowledge (formulas, filters, basic reporting)
– Reliable internet connection and ability to work independently without hand-holding
DELIVERABLES & ACCEPTANCE CRITERIA
1. Daily-updated RFQ log with 100 % entry accuracy.
2. A weekly lead list of at least 25 verified contacts matched to target industries.
3. Zero missed RFQ deadlines; each outgoing quote traceable to its reference number.
Candidate must be located in a time zone that overlaps with the UK/Europe.
RFQ MANAGEMENT
• Check the dedicated RFQ inbox throughout the workday, immediately logging every new request into our tracker.
• Assign the correct internal reference number to each request, send a short but professional acknowledgement email, and flag any missing specs so the client receives a prompt clarification request.
• Watch every submission deadline, reminding our engineering and sales colleagues in time for them to prepare quotations.
• Keep the RFQ register tidy so past quotes, follow-ups and status labels are always one click away.
LEAD GENERATION
Alongside the RFQ flow, you will perform focused market and competitor research in the oil-and-gas, energy and wider industrial sectors. Your goals are to:
• Identify procurement managers and technical buyers (no generic “info@” addresses).
• Verify emails before they land in the workbook.
• Record outreach status so the sheet stays clean and actionable.
EXCEL & COMMUNICATION TASKS
The role is highly Excel-centric: data entry, building and maintaining tracking sheets, plus the occasional quick report or pivot for management. You will also draft concise email correspondence.
MANDATORY SKILLS
– Exceptional written English
– Process-driven mindset and comfort following established SOPs
– Solid Microsoft Excel knowledge (formulas, filters, basic reporting)
– Reliable internet connection and ability to work independently without hand-holding
DELIVERABLES & ACCEPTANCE CRITERIA
1. Daily-updated RFQ log with 100 % entry accuracy.
2. A weekly lead list of at least 25 verified contacts matched to target industries.
3. Zero missed RFQ deadlines; each outgoing quote traceable to its reference number.
Candidate must be located in a time zone that overlaps with the UK/Europe.