Virtual Assistant | E-Commerce & Product Sourcing | Long-Term |Mandarin Fluent|China-Based Preferred
Budget: $2 – $8 USD
We’re looking for a dedicated, detail-oriented Virtual Administrative Assistant to help manage our e-commerce operations and supplier coordination across China.
This is a long-term, stable position ideal for someone who enjoys keeping things organized, communicating with suppliers, and ensuring smooth day-to-day operations.
Native Mandarin speakers and candidates based in China are strongly preferred.
Key Responsibilities
Your responsibilities include but not limited to
1. Inventory Management
-Monitor and maintain e-commerce inventory to prevent shortages.
-Place timely reorders based on updated stock reports from our warehouse team.
-Keep all inventory records accurate and well-organized on Google Sheets.
2.)Product Sourcing & Price Research
You will also be responsible for product sourcing and research. You will primarily need to research the price of potential products and find reliable sources to obtain them. You will need to use several platforms such as Alibaba(Mandarin Version), Taobao, Xian Yu, and other similar China-based shopping platforms.
3.)Supplier Management & Negotiation
You will be responsible for regularly negotiating prices and deals with new and existing suppliers to secure the best price for our customers while maintaining product quality. You will also be expected to find new suppliers and sources, even for existing products, to keep our supplier network strong and to improve our ability to negotiate better deals. You are expected to occasionally call suppliers directly to negotiate deals
4.)Coordinating & communicating with Shipping Agent
You will be responsible for coordinating with our shipping agents to ensure product quality and manage logistics. Agents will send photos and videos of items, and you will need to verify that they meet our quality standards. You will also handle any necessary returns with the supplier and ensure outbound shipments are processed accurately and on time.
Skills Needed:
-Fluent Mandarin speaker, preferably based in China.
-Good English communication skills for internal coordination as most of our team members communicate using english.
-Strong organization, accuracy, and time-management skills.
-Proficient in Google Sheets, Excel, and Word.
-You should be well-versed in using Xianyu (闲鱼), Alibaba (Mandarin version), Taobao, Pinduoduo, Xiaohongshu, and other similar Chinese shopping platforms.
-To confirm you have read this, answer the screening question “Have you read the job description?” with “Understood it fully.”
-Able to respond within 1.5 hours during working hours (9 AM – 5 PM, GMT+8).
-Willing to sign a Non-Disclosure Agreement (NDA) and Non-Compete Agreement (NCA) if required.
-Long-term commitment (6 months or more) expected.
This is a long-term, stable position ideal for someone who enjoys keeping things organized, communicating with suppliers, and ensuring smooth day-to-day operations.
Native Mandarin speakers and candidates based in China are strongly preferred.
Key Responsibilities
Your responsibilities include but not limited to
1. Inventory Management
-Monitor and maintain e-commerce inventory to prevent shortages.
-Place timely reorders based on updated stock reports from our warehouse team.
-Keep all inventory records accurate and well-organized on Google Sheets.
2.)Product Sourcing & Price Research
You will also be responsible for product sourcing and research. You will primarily need to research the price of potential products and find reliable sources to obtain them. You will need to use several platforms such as Alibaba(Mandarin Version), Taobao, Xian Yu, and other similar China-based shopping platforms.
3.)Supplier Management & Negotiation
You will be responsible for regularly negotiating prices and deals with new and existing suppliers to secure the best price for our customers while maintaining product quality. You will also be expected to find new suppliers and sources, even for existing products, to keep our supplier network strong and to improve our ability to negotiate better deals. You are expected to occasionally call suppliers directly to negotiate deals
4.)Coordinating & communicating with Shipping Agent
You will be responsible for coordinating with our shipping agents to ensure product quality and manage logistics. Agents will send photos and videos of items, and you will need to verify that they meet our quality standards. You will also handle any necessary returns with the supplier and ensure outbound shipments are processed accurately and on time.
Skills Needed:
-Fluent Mandarin speaker, preferably based in China.
-Good English communication skills for internal coordination as most of our team members communicate using english.
-Strong organization, accuracy, and time-management skills.
-Proficient in Google Sheets, Excel, and Word.
-You should be well-versed in using Xianyu (闲鱼), Alibaba (Mandarin version), Taobao, Pinduoduo, Xiaohongshu, and other similar Chinese shopping platforms.
-To confirm you have read this, answer the screening question “Have you read the job description?” with “Understood it fully.”
-Able to respond within 1.5 hours during working hours (9 AM – 5 PM, GMT+8).
-Willing to sign a Non-Disclosure Agreement (NDA) and Non-Compete Agreement (NCA) if required.
-Long-term commitment (6 months or more) expected.
Related categories:
Data Entry
Research
Excel
Product Sourcing
Virtual Assistant
Word
Inventory Management
Market Research
Google Sheets