Administrative Assistant Needed
Budget: $8 – $15 USD
About Us:
We are dynamic website development and SEO marketing agency dedicated to helping businesses grow their online presence. We specialize in creating custom websites, optimizing search engine rankings, and delivering data-driven marketing strategies. Our team thrives on collaboration, innovation, and delivering exceptional results for our clients.
Role Overview:
We’re seeking a detail-oriented and organized Administrative Assistant to support our fast-paced team. You’ll handle essential administrative tasks, streamline office operations, and assist both our web development and SEO teams to ensure smooth project workflows. This role is ideal for someone proactive, tech-savvy, and eager to contribute to the success of a growing agency.
Key Responsibilities:
General Administrative Support:
Manage emails, calendars, and scheduling for team members.
Organize and maintain digital files, client records, and project documentation.
Assist with invoicing, expense tracking, and basic bookkeeping.
Coordinate meetings, prepare agendas, and take minutes.
Client & Project Coordination:
Act as a point of contact for client inquiries, directing them to the appropriate team members.
Assist with onboarding new clients and updating CRM systems (e.g., HubSpot, Salesforce).
Track project timelines and deadlines, ensuring deliverables stay on schedule.
SEO & Web Development Support:
Assist with keyword research, competitor analysis, and SEO reporting tasks.
Update content on WordPress or other CMS platforms (training provided if needed).
Perform basic QA checks on websites (e.g., broken links, formatting).
Compile data for SEO audits, rankings, and analytics reports.
Office Management:
Order office supplies and manage vendor relationships.
Maintain confidentiality of sensitive client and company information.
Support HR tasks like onboarding new hires and organizing team events.
Qualifications:
1–2 years of administrative experience (agency experience a plus).
Proficiency in Microsoft Office/Google Workspace (Docs, Sheets, Slides).
Strong written/verbal communication skills.
Exceptional attention to detail and time management.
Ability to multitask in a deadline-driven environment.
Preferred:
Familiarity with SEO tools (e.g., SEMrush, Ahrefs, Google Analytics).
Basic understanding of CMS platforms (WordPress, Shopify).
Knowledge of HTML/CSS or interest in learning technical skills.
Experience in a marketing, tech, or creative agency.
We are dynamic website development and SEO marketing agency dedicated to helping businesses grow their online presence. We specialize in creating custom websites, optimizing search engine rankings, and delivering data-driven marketing strategies. Our team thrives on collaboration, innovation, and delivering exceptional results for our clients.
Role Overview:
We’re seeking a detail-oriented and organized Administrative Assistant to support our fast-paced team. You’ll handle essential administrative tasks, streamline office operations, and assist both our web development and SEO teams to ensure smooth project workflows. This role is ideal for someone proactive, tech-savvy, and eager to contribute to the success of a growing agency.
Key Responsibilities:
General Administrative Support:
Manage emails, calendars, and scheduling for team members.
Organize and maintain digital files, client records, and project documentation.
Assist with invoicing, expense tracking, and basic bookkeeping.
Coordinate meetings, prepare agendas, and take minutes.
Client & Project Coordination:
Act as a point of contact for client inquiries, directing them to the appropriate team members.
Assist with onboarding new clients and updating CRM systems (e.g., HubSpot, Salesforce).
Track project timelines and deadlines, ensuring deliverables stay on schedule.
SEO & Web Development Support:
Assist with keyword research, competitor analysis, and SEO reporting tasks.
Update content on WordPress or other CMS platforms (training provided if needed).
Perform basic QA checks on websites (e.g., broken links, formatting).
Compile data for SEO audits, rankings, and analytics reports.
Office Management:
Order office supplies and manage vendor relationships.
Maintain confidentiality of sensitive client and company information.
Support HR tasks like onboarding new hires and organizing team events.
Qualifications:
1–2 years of administrative experience (agency experience a plus).
Proficiency in Microsoft Office/Google Workspace (Docs, Sheets, Slides).
Strong written/verbal communication skills.
Exceptional attention to detail and time management.
Ability to multitask in a deadline-driven environment.
Preferred:
Familiarity with SEO tools (e.g., SEMrush, Ahrefs, Google Analytics).
Basic understanding of CMS platforms (WordPress, Shopify).
Knowledge of HTML/CSS or interest in learning technical skills.
Experience in a marketing, tech, or creative agency.