Virtual Assistant for Educational Brand
Budget: $300 – $350 USD
Job Description:
We’re looking for a proactive, organized, and creative Virtual Assistant to support the daily operations of Made By Me — an educational and creative brand that offers workshops, camps, and Arabic/Islamic enrichment activities for children in the U.S.
You’ll play a key role in managing HR, marketing, operations, and accounting-related tasks to help streamline and grow our business.
⸻
Main Responsibilities:
Human Resources (HR):
• Post job listings, screen applicants, and schedule interviews
• Assist with onboarding, training, and team coordination
• Maintain teacher and staff databases and attendance sheets
Marketing Support:
• Help plan and schedule social media content (Instagram, Facebook, WhatsApp, etc.)
• Assist in designing or coordinating promotional materials and event flyers
• Support email marketing and customer communication campaigns
Operations & Admin:
• Organize calendars, manage Google Drive files, and update project trackers
• Communicate with suppliers, teachers, and clients
• Help prepare proposals, reports, and event summaries
Basic Accounting:
• Record expenses and income
• Track invoices, payments, and reimbursements
• Coordinate with accountant for monthly reports
⸻
Ideal Candidate:
• Excellent English communication (written & spoken)
• Highly organized and detail-oriented
• Familiar with Google Workspace (Docs, Sheets, Drive), Canva, and social media tools
• Experience in education, event management, or small business operations is a plus
• Available 15–20 hours per week (flexible schedule, U.S. Pacific Time overlap preferred)
⸻
About Us:
Made By Me is a creative educational brand that brings faith, culture, and fun together through children’s workshops, camps, and interactive learning experiences.
We’re looking for a proactive, organized, and creative Virtual Assistant to support the daily operations of Made By Me — an educational and creative brand that offers workshops, camps, and Arabic/Islamic enrichment activities for children in the U.S.
You’ll play a key role in managing HR, marketing, operations, and accounting-related tasks to help streamline and grow our business.
⸻
Main Responsibilities:
Human Resources (HR):
• Post job listings, screen applicants, and schedule interviews
• Assist with onboarding, training, and team coordination
• Maintain teacher and staff databases and attendance sheets
Marketing Support:
• Help plan and schedule social media content (Instagram, Facebook, WhatsApp, etc.)
• Assist in designing or coordinating promotional materials and event flyers
• Support email marketing and customer communication campaigns
Operations & Admin:
• Organize calendars, manage Google Drive files, and update project trackers
• Communicate with suppliers, teachers, and clients
• Help prepare proposals, reports, and event summaries
Basic Accounting:
• Record expenses and income
• Track invoices, payments, and reimbursements
• Coordinate with accountant for monthly reports
⸻
Ideal Candidate:
• Excellent English communication (written & spoken)
• Highly organized and detail-oriented
• Familiar with Google Workspace (Docs, Sheets, Drive), Canva, and social media tools
• Experience in education, event management, or small business operations is a plus
• Available 15–20 hours per week (flexible schedule, U.S. Pacific Time overlap preferred)
⸻
About Us:
Made By Me is a creative educational brand that brings faith, culture, and fun together through children’s workshops, camps, and interactive learning experiences.