Virtual Assistant from Calgary, Alberta- Wedding Planning Support - Canada
Budget: $30 – $250 USD
Looking for someone from Calgary, Alberta
Virtual Assistant - Wedding Planning Support
We're planning our September 2026 wedding in Calgary and need help with calls, research, and coordination while we're at work during the day.
Administrative Tasks
Vendor Coordination:
Call Fairmont Palliser hotel for: private dining pricing, menu options, bar packages, room block arrangements, cake availability
Calls with photographers and florists
Follow up with vendors to confirm bookings and details
Timeline Management:
Track vendor deadlines and payment schedules
Create day-of wedding timeline coordinating all vendors
Set reminders for important dates (RSVP deadline, final headcount, etc.)
Maintain budget tracking spreadsheet
Research Tasks
Find and Compare Vendors:
Photographers: Find 3-5 Calgary wedding photographers with portfolios, pricing, and availability for September 25, 2026
Florists: Research 3-5 options for bridal bouquet, boutonnieres, and minimal ceremony/reception florals
Cake: If Fairmont doesn't provide, find bakeries with pricing for 30-person wedding cake
Decorator: Research options if venue needs additional styling (get quotes for setup/breakdown)
Invitations: Compare design and printing options (Minted, Shutterfly, Etsy, local printers)
Logistics Research:
Alternative budget hotels near Fairmont Palliser for guests
Banff National Park day trip: compare charter bus/van rental vs. private driver vs. guided tour
Create Banff itinerary with suggested activities, timeline, and cost breakdown
Ceremony musician options (if church doesn't provide)
Deliverables:
Simple comparison spreadsheets with pros/cons and pricing for each category
Notes from all vendor calls
Recommendations based on research
Tracking with google spreadsheets
Make Scenarios with the hotel / receptions
Website & Communications
Wedding Website:
Build our wedding website
Include pages: Our Story, Travel & Accommodations, RSVP system, Registry, Banff day-trip details
Add hotel room block information and booking links
Keep website updated as details are finalized
Virtual Assistant - Wedding Planning Support
We're planning our September 2026 wedding in Calgary and need help with calls, research, and coordination while we're at work during the day.
Administrative Tasks
Vendor Coordination:
Call Fairmont Palliser hotel for: private dining pricing, menu options, bar packages, room block arrangements, cake availability
Calls with photographers and florists
Follow up with vendors to confirm bookings and details
Timeline Management:
Track vendor deadlines and payment schedules
Create day-of wedding timeline coordinating all vendors
Set reminders for important dates (RSVP deadline, final headcount, etc.)
Maintain budget tracking spreadsheet
Research Tasks
Find and Compare Vendors:
Photographers: Find 3-5 Calgary wedding photographers with portfolios, pricing, and availability for September 25, 2026
Florists: Research 3-5 options for bridal bouquet, boutonnieres, and minimal ceremony/reception florals
Cake: If Fairmont doesn't provide, find bakeries with pricing for 30-person wedding cake
Decorator: Research options if venue needs additional styling (get quotes for setup/breakdown)
Invitations: Compare design and printing options (Minted, Shutterfly, Etsy, local printers)
Logistics Research:
Alternative budget hotels near Fairmont Palliser for guests
Banff National Park day trip: compare charter bus/van rental vs. private driver vs. guided tour
Create Banff itinerary with suggested activities, timeline, and cost breakdown
Ceremony musician options (if church doesn't provide)
Deliverables:
Simple comparison spreadsheets with pros/cons and pricing for each category
Notes from all vendor calls
Recommendations based on research
Tracking with google spreadsheets
Make Scenarios with the hotel / receptions
Website & Communications
Wedding Website:
Build our wedding website
Include pages: Our Story, Travel & Accommodations, RSVP system, Registry, Banff day-trip details
Add hotel room block information and booking links
Keep website updated as details are finalized