Remote Executive Assistant & Grant Writer
Budget: $2 – $8 USD
Summary:
Executive Assistant (with Grant Writing Support) | Full-Time Remote
• Location: Remote (Latin America Preferred)
• Schedule: Monday to Friday, 10:00 AM – 6:00 PM (EST)
• Rate: $5-$6/hour (USD)
About the Company
We are a U.S.-based technology services and training organization helping businesses and individuals embrace digital transformation through IT solutions, cloud services, and workforce development programs.
As an authorized partner of top technology brands, we deliver secure, efficient, and scalable solutions that empower organizations to grow and innovate in today’s tech-driven world.
About the Role
We are seeking a proactive, tech-savvy Executive Assistant who can support our leadership team with executive administration, grant writing, marketing coordination, and general business operations.
This role is ideal for someone who is organized, resourceful, and creative — capable of managing communications, preparing reports, supporting project deliverables, and assisting with content creation and outreach campaigns.
KEY RESPONSIBILITIES:
1. Executive & Administrative Support
• Manage executive calendars, appointments, and meetings.
• Prepare agendas, take meeting notes, and track action items.
• Draft and proofread internal and external communications.
• Coordinate travel logistics, events, and conferences.
• Maintain confidential information with discretion.
• Support project coordination and follow-up with internal teams and partners.
• Organize digital files and maintain reporting systems.
2. Grant Writing & Project Support
• Assist in developing grant proposals and funding applications.
• Research relevant funding opportunities and programs.
• Collaborate with internal teams to collect project and financial information.
• Draft and format proposal content, ensuring clarity and compliance.
• Track submission deadlines, application progress, and reporting obligations.
• Prepare summary reports and updates for executives and funders.
3. Marketing & Administrative Tasks
• Assist with content creation and copywriting for marketing materials.
• Support basic social media management and graphic design using Canva.
• Conduct lead generation, list building, and LinkedIn outreach.
• Perform cold calling or client follow-up tasks when needed.
• Help with CRM management (HubSpot) and data entry tasks.
QUALIFICATIONS:
• 3+ years of experience as an Executive Assistant or VA.
• Excellent English (written & verbal); great communication and phone skills.
• Proficient in Microsoft 365, Teams, Canva, HubSpot, ChatGPT/Copilot.
• Strong writing, research, and organizational skills.
• Creative, proactive, and detail-oriented.
• Able to multitask and manage time effectively in a fast-paced role.
CORE SKILLS & COMPETENCIES:
• Strategic and persuasive writing
• Research and analytical thinking
• Project coordination and multitasking
• Professionalism and discretion
• Communication and relationship management
• Initiative and proactive problem-solving
WHY YOU'LL LOVE WORKING WITH US:
• Collaborate directly with a dynamic leadership team on high-impact projects.
• Contribute to digital transformation and workforce development initiatives that make a difference.
• Gain experience in executive operations and grant management.
• Enjoy remote flexibility, growth opportunities, and a mission-driven culture.
If you’re a self-motivated professional who thrives on organization, communication, and impact-driven work, we’d love to hear from you.
Apply now with your updated résumé and a brief note highlighting your experience with executive support or grant writing.
Executive Assistant (with Grant Writing Support) | Full-Time Remote
• Location: Remote (Latin America Preferred)
• Schedule: Monday to Friday, 10:00 AM – 6:00 PM (EST)
• Rate: $5-$6/hour (USD)
About the Company
We are a U.S.-based technology services and training organization helping businesses and individuals embrace digital transformation through IT solutions, cloud services, and workforce development programs.
As an authorized partner of top technology brands, we deliver secure, efficient, and scalable solutions that empower organizations to grow and innovate in today’s tech-driven world.
About the Role
We are seeking a proactive, tech-savvy Executive Assistant who can support our leadership team with executive administration, grant writing, marketing coordination, and general business operations.
This role is ideal for someone who is organized, resourceful, and creative — capable of managing communications, preparing reports, supporting project deliverables, and assisting with content creation and outreach campaigns.
KEY RESPONSIBILITIES:
1. Executive & Administrative Support
• Manage executive calendars, appointments, and meetings.
• Prepare agendas, take meeting notes, and track action items.
• Draft and proofread internal and external communications.
• Coordinate travel logistics, events, and conferences.
• Maintain confidential information with discretion.
• Support project coordination and follow-up with internal teams and partners.
• Organize digital files and maintain reporting systems.
2. Grant Writing & Project Support
• Assist in developing grant proposals and funding applications.
• Research relevant funding opportunities and programs.
• Collaborate with internal teams to collect project and financial information.
• Draft and format proposal content, ensuring clarity and compliance.
• Track submission deadlines, application progress, and reporting obligations.
• Prepare summary reports and updates for executives and funders.
3. Marketing & Administrative Tasks
• Assist with content creation and copywriting for marketing materials.
• Support basic social media management and graphic design using Canva.
• Conduct lead generation, list building, and LinkedIn outreach.
• Perform cold calling or client follow-up tasks when needed.
• Help with CRM management (HubSpot) and data entry tasks.
QUALIFICATIONS:
• 3+ years of experience as an Executive Assistant or VA.
• Excellent English (written & verbal); great communication and phone skills.
• Proficient in Microsoft 365, Teams, Canva, HubSpot, ChatGPT/Copilot.
• Strong writing, research, and organizational skills.
• Creative, proactive, and detail-oriented.
• Able to multitask and manage time effectively in a fast-paced role.
CORE SKILLS & COMPETENCIES:
• Strategic and persuasive writing
• Research and analytical thinking
• Project coordination and multitasking
• Professionalism and discretion
• Communication and relationship management
• Initiative and proactive problem-solving
WHY YOU'LL LOVE WORKING WITH US:
• Collaborate directly with a dynamic leadership team on high-impact projects.
• Contribute to digital transformation and workforce development initiatives that make a difference.
• Gain experience in executive operations and grant management.
• Enjoy remote flexibility, growth opportunities, and a mission-driven culture.
If you’re a self-motivated professional who thrives on organization, communication, and impact-driven work, we’d love to hear from you.
Apply now with your updated résumé and a brief note highlighting your experience with executive support or grant writing.