Data Entry & Admin Virtual Assistant

DATA ENTRY & ADMIN VA (NO MARKETING / NO COPYWRITING)

OVERVIEW
We are hiring a Virtual Assistant for structured data entry and light administrative support for a U.S.-based property services company.

This role is 90% data entry and list maintenance.
There is no marketing strategy, no copywriting, and no creative work involved.

If you enjoy clear instructions, repetitive tasks, and checklists, this role is a good fit.
If you are looking for a marketing, sales, or growth role, this is not it.

PRIMARY RESPONSIBILITIES

DATA ENTRY & RESEARCH

Research apartment complexes and property managers in the U.S.

Collect and accurately enter:
• Property name
• Address
• Management company
• Phone number, email, or contact form
• Unit count (if available)

Enter data into Google Sheets or Airtable using a fixed structure

Verify accuracy before entry

Flag missing or unclear information (do not guess)

LIGHT ADMIN & OUTREACH SUPPORT

Send outreach using pre-written templates only:
• Email
• Contact forms

Log activity:
• Date sent
• Channel used
• Status (sent, replied, follow-up needed)

No editing, rewriting, or improving templates

SPREADSHEET MAINTENANCE

Keep records clean and organized

Update lead status and notes

Remove duplicates

Maintain formatting exactly as provided

Do not add columns, tags, or make changes without approval