Cosmetics Sourcing & Launch Operations Coordinator
Budget: ₹1,500 – ₹12,500 INR
I’m building an early-stage premium haircare/cosmetics brand in India and am looking for a highly organized part-time freelancer to support vendor sourcing, execution tracking, follow-ups, and launch operations.
This is not a pure marketing role. I need someone who can help move things forward in a structured way by identifying and coordinating with the right vendors, maintaining trackers, following up consistently, and keeping all key documents organized.
Key responsibilities:
• Source and shortlist manufacturers, packaging suppliers, printing/label vendors, and relevant agencies/freelancers
• Compare vendors based on MOQ, cost, quality, lead time, customization ability, and fit for a premium brand
• Follow up proactively with vendors on quotations, samples, timelines, documents, and next steps
• Maintain a master tracker in Google Sheets / Excel with status, owner, next action, ETA, and risks
• Keep folders well-organized with clear naming and version control for quotations, agreements, reports, artworks, dielines, certifications, etc.
• Share concise weekly updates with progress, blockers, upcoming actions, and recommendations
What I’m looking for:
• Strong Google Sheets / Excel skills
• Excellent follow-up discipline and responsiveness on WhatsApp/email
• Experience in vendor sourcing, operations coordination, or launch support
• Ability to work independently and keep momentum without constant reminders
• Strong attention to detail and documentation discipline
• Prior experience in cosmetics, skincare, haircare, beauty, packaging, or D2C brands is strongly preferred
Trial engagement:
I prefer to begin with a fixed-price trial project to evaluate fit, working style, and quality of execution.
Trial deliverables may include:
• 4 shortlisted manufacturers relevant to the product category
• 4 shortlisted packaging suppliers
• 1 clean comparison sheet
• 1 sample master tracker
• 1 suggested folder structure / document organization system
• 1 concise weekly summary update
If the trial goes well, the role can continue as an ongoing part-time paid engagement on an hourly or capped monthly basis.
(Please do not apply if your experience is limited only to generic admin/VA work without vendor sourcing or operations coordination exposure.)
This is not a pure marketing role. I need someone who can help move things forward in a structured way by identifying and coordinating with the right vendors, maintaining trackers, following up consistently, and keeping all key documents organized.
Key responsibilities:
• Source and shortlist manufacturers, packaging suppliers, printing/label vendors, and relevant agencies/freelancers
• Compare vendors based on MOQ, cost, quality, lead time, customization ability, and fit for a premium brand
• Follow up proactively with vendors on quotations, samples, timelines, documents, and next steps
• Maintain a master tracker in Google Sheets / Excel with status, owner, next action, ETA, and risks
• Keep folders well-organized with clear naming and version control for quotations, agreements, reports, artworks, dielines, certifications, etc.
• Share concise weekly updates with progress, blockers, upcoming actions, and recommendations
What I’m looking for:
• Strong Google Sheets / Excel skills
• Excellent follow-up discipline and responsiveness on WhatsApp/email
• Experience in vendor sourcing, operations coordination, or launch support
• Ability to work independently and keep momentum without constant reminders
• Strong attention to detail and documentation discipline
• Prior experience in cosmetics, skincare, haircare, beauty, packaging, or D2C brands is strongly preferred
Trial engagement:
I prefer to begin with a fixed-price trial project to evaluate fit, working style, and quality of execution.
Trial deliverables may include:
• 4 shortlisted manufacturers relevant to the product category
• 4 shortlisted packaging suppliers
• 1 clean comparison sheet
• 1 sample master tracker
• 1 suggested folder structure / document organization system
• 1 concise weekly summary update
If the trial goes well, the role can continue as an ongoing part-time paid engagement on an hourly or capped monthly basis.
(Please do not apply if your experience is limited only to generic admin/VA work without vendor sourcing or operations coordination exposure.)