Automated WooCommerce Project Pricing System

WooCommerce Pricing Automation Using Google Sheets and Competitor Price Tracking

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Project Overview
I operate a WooCommerce e-commerce website with approximately 2000 products sourced from multiple wholesale distributors. Each distributor provides pricing information differently, including Excel spreadsheets, online catalogs, PDFs, or manual lookup. I need an efficient, low-cost system to manage pricing that minimizes manual effort and allows pricing updates to be performed by multiple people if needed.

This project is to build a pricing automation system, not to manage pricing on an ongoing basis.

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Scope of Work
1. Master Pricing Spreadsheet
Create a Google Sheets based master pricing file that will serve as the single source of truth for product pricing.

The spreadsheet must include the following columns:
SKU
Product Name
Brand
Manufacturer Part Number
Wholesale Vendor
Wholesale Cost
MAP Price (if applicable)
Amazon Price (automatically populated)
Sweetwater Price (automatically populated)
Guitar Center Price (automatically populated)
Lowest Competitor Price (calculated)
Target Selling Price (calculated)
Margin Percentage (calculated)
Push to WooCommerce (Yes or No)
Last Updated Timestamp

All formulas must be visible, documented, and editable by a non-technical user.

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2. Competitor Price Retrieval
Implement automated competitor pricing retrieval using safe and compliant methods such as Google Shopping data, APIs, or approved Google Sheets add-ons.

Requirements:
Prices must be refreshable weekly
Matching must be based on Brand and Manufacturer Part Number
The system must handle missing or unavailable pricing gracefully
Direct scraping of competitor websites is not allowed

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3. Pricing Logic and Margin Protection
Build pricing logic that:
Respects MAP pricing where applicable
Prices products within 1 to 2 percent of the lowest competitor
Enforces a minimum margin threshold
Clearly flags products that fall below margin, violate MAP, or result in a loss

Pricing logic must be easy to modify without programming knowledge.

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4. WooCommerce Bulk Update Process
Create a repeatable workflow to update WooCommerce pricing using CSV import.

Deliverables include:
A WooCommerce compatible CSV export format
Instructions for updating regular prices
Instructions for updating sale prices
SKU based matching only
No direct database access or edits

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5. Documentation and Handoff
Provide clear written documentation explaining:
How the pricing spreadsheet works
How competitor pricing is refreshed
How target pricing is calculated
How to export and import pricing into WooCommerce
How to add new products to the system
Common troubleshooting steps

Documentation must allow another person to operate the system without the original developer.

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Technical Requirements
Google Sheets experience required
WooCommerce experience required
Strong Excel and Google Sheets formula knowledge
Experience with pricing automation or e-commerce analytics
Clear written documentation required

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What This Project Is Not
This is not a daily pricing management role
This is not enterprise software implementation
This is not illegal or aggressive web scraping
This is not manual price checking

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Deliverables
Fully functional Google Sheets pricing system
Automated competitor price retrieval
Margin and MAP enforcement logic
WooCommerce CSV import workflow
Complete written documentation

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Timeline
Estimated completion time is 10 to 14 days from project start.

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Budget
Fixed price budget range of 300 to 600 USD.
Please explain your proposed approach and tools before starting.

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Ownership
All spreadsheets, formulas, documentation, and workflows created during this project become my property upon completion.