Restaurant Accounting Cleanup & Statements
Budget: $1,000 – $1,400 CAD
Project Overview
We operate a small restaurant business and need an experienced accountant to clean up and organize the accounting records for 2024 and 2025 fiscal years and prepare a clear set of financial statements.
The goal is to reconcile the existing data and produce a transparent financial package that ties together POS sales, bank transactions, expenses, and shareholder loan activity.
The books are partially maintained in QuickBooks, but they require review, reconciliation, and adjustment.
⸻
Scope of Work
The accountant will review the raw data and prepare the following:
• Balance Sheet
• Income Statement (Profit & Loss)
• Cash Flow Statement
• Shareholder Loan Summary (separate tracking per shareholder)
• Statement of Equity / Equity Roll-forward
• Simple Break-even Analysis (based on current cost structure)
• Prepare GST/HST summary and working papers based on reconciled records
The work should include proper reconciliation and documentation of adjustments.
⸻
Data Available
The following source materials will be provided:
• Bank statements / bank feeds
• POS (Clover) sales exports
• Payroll summaries
• Expense receipts and invoices
• QuickBooks Online data file
• Shareholder expense records (including some paid personally)
All documents will be shared securely through Dropbox or Google Drive.
⸻
Key Objectives
The main objective is to reconcile the financial records and produce accurate statements.
This includes:
• Reconcile POS sales with bank deposits
• Reconcile bank balances with QuickBooks
• Categorize expenses correctly
• Document any adjustments or corrections
• Reconcile shareholder loans and reimbursements
⸻
Acceptance Criteria
The final deliverables should meet the following:
• All statements reconcile logically (no unexplained plug numbers)
• Bank balances match year-end bank statements
• POS sales reconcile with recorded revenue
• Shareholder loan balances clearly reconcile with supporting transactions
• Equity roll-forward correctly reflects opening and closing balances
• Cash flow statement explains the change in bank balance
Workpapers should remain transparent and editable, so the logic can be reviewed later.
⸻
Preferred Experience
Experience with the following is strongly preferred:
• Restaurant / hospitality accounting
• POS reconciliation (Clover or similar systems)
• Cost of Goods Sold tracking (food purchases)
• Shareholder loan accounting
• QuickBooks Online cleanup
⸻
Communication
I will be available to answer operational questions and provide additional documentation quickly. Clear communication and structured documentation will be important.
⸻
Deliverables
Final deliverables should include:
• Financial statements (PDF or Excel)
• Supporting reconciliation schedules
• Shareholder loan ledger
• Break-even model spreadsheet
• Notes explaining any adjustments made
⸻
Goal
The goal is to produce clean, transparent financial statements and reconciliations so the business has a reliable financial picture for 2024 and 2025 years. So the goal is to reconcile POS sales, bank activity, and shareholder transactions so that all financial statements tie together logically.
To confirm you have read the full description, please start your proposal with the word “Reconcile.”
If POS reports show $300,000 in credit card sales but bank deposits total $291,000, how would you reconcile the difference?
We operate a small restaurant business and need an experienced accountant to clean up and organize the accounting records for 2024 and 2025 fiscal years and prepare a clear set of financial statements.
The goal is to reconcile the existing data and produce a transparent financial package that ties together POS sales, bank transactions, expenses, and shareholder loan activity.
The books are partially maintained in QuickBooks, but they require review, reconciliation, and adjustment.
⸻
Scope of Work
The accountant will review the raw data and prepare the following:
• Balance Sheet
• Income Statement (Profit & Loss)
• Cash Flow Statement
• Shareholder Loan Summary (separate tracking per shareholder)
• Statement of Equity / Equity Roll-forward
• Simple Break-even Analysis (based on current cost structure)
• Prepare GST/HST summary and working papers based on reconciled records
The work should include proper reconciliation and documentation of adjustments.
⸻
Data Available
The following source materials will be provided:
• Bank statements / bank feeds
• POS (Clover) sales exports
• Payroll summaries
• Expense receipts and invoices
• QuickBooks Online data file
• Shareholder expense records (including some paid personally)
All documents will be shared securely through Dropbox or Google Drive.
⸻
Key Objectives
The main objective is to reconcile the financial records and produce accurate statements.
This includes:
• Reconcile POS sales with bank deposits
• Reconcile bank balances with QuickBooks
• Categorize expenses correctly
• Document any adjustments or corrections
• Reconcile shareholder loans and reimbursements
⸻
Acceptance Criteria
The final deliverables should meet the following:
• All statements reconcile logically (no unexplained plug numbers)
• Bank balances match year-end bank statements
• POS sales reconcile with recorded revenue
• Shareholder loan balances clearly reconcile with supporting transactions
• Equity roll-forward correctly reflects opening and closing balances
• Cash flow statement explains the change in bank balance
Workpapers should remain transparent and editable, so the logic can be reviewed later.
⸻
Preferred Experience
Experience with the following is strongly preferred:
• Restaurant / hospitality accounting
• POS reconciliation (Clover or similar systems)
• Cost of Goods Sold tracking (food purchases)
• Shareholder loan accounting
• QuickBooks Online cleanup
⸻
Communication
I will be available to answer operational questions and provide additional documentation quickly. Clear communication and structured documentation will be important.
⸻
Deliverables
Final deliverables should include:
• Financial statements (PDF or Excel)
• Supporting reconciliation schedules
• Shareholder loan ledger
• Break-even model spreadsheet
• Notes explaining any adjustments made
⸻
Goal
The goal is to produce clean, transparent financial statements and reconciliations so the business has a reliable financial picture for 2024 and 2025 years. So the goal is to reconcile POS sales, bank activity, and shareholder transactions so that all financial statements tie together logically.
To confirm you have read the full description, please start your proposal with the word “Reconcile.”
If POS reports show $300,000 in credit card sales but bank deposits total $291,000, how would you reconcile the difference?