Detail-Oriented Bookkeeper for Flooring Distributor
Budget: $25 – $50 USD
Fractional Bookkeeper
Siena LLC — Private-Label Commercial Flooring Distributor
Location: Washington, DC area (remote-friendly; hybrid optional)
Type: Fractional / part-time (est. 8-10 hours/week)
Reports to: CFO
About Siena
Siena is a private-label commercial flooring distributor serving the architecture, design, and dealer community. We move product through a specifier-driven sales model and run a lean, modern back office. We’re at an inflection point — tightening our financial operations and preparing the books for the company’s next chapter — and we want a bookkeeper who takes pride in clean, defensible numbers.
The Role
This is a hands-on ledger role, not a strategy seat — but it’s a consequential one. You own the day-to-day accuracy of the books and the monthly close, working directly with the COO/interim CFO and our Georgia-based operations team. Because Siena is positioning for a transaction, the quality, timeliness, and audit-readiness of your work matters more here than it would at most shops of our size.
What You’ll Do
• Maintain the general ledger in QuickBooks Online — accurate, current, and properly categorized.
• Record and reconcile accounts payable and accounts receivable, coordinating AP entry with the Georgia operations team and AR activity flowing through our payment processor.
• Run reconciliations: bank accounts, credit cards, and clearing/processor accounts, monthly and without prompting.
• Support twice-monthly AP payment runs (15th and 30th), ACH-first, within our documented approval matrix.
• Own monthly close prep — accruals, prepaids, deposit and liability accounts, and a tie-out package the CFO can review.
• Keep customer deposit liabilities correctly stated and segregated from revenue (this matters a great deal to us).
• Track inventory/COGS entries and per-job cost detail in coordination with operations.
• Produce clean exports and reports that feed our internal reporting engine and management dashboards.
• Help keep documentation and segregation-of-duties controls intact as our processes mature.
• Support a future migration to a flooring-industry ERP (FloorZap) by keeping source data tidy and well-structured.
What You Bring
• 3+ years of full-cycle bookkeeping, ideally for a distribution, wholesale, or inventory-carrying business.
• Strong QuickBooks Online proficiency; comfort with bank/processor reconciliations and month-end close.
• A working understanding of accrual accounting, deferred revenue / customer deposits, and COGS.
• Precision, discretion, and follow-through — you catch the thing that’s off and you flag it.
• Comfort operating independently in a remote, document-driven environment with clear approval rules.
Why It’s a Good Fit
You’ll have real ownership, a tight feedback loop with the CFO, and books that are actively being modernized rather than left to drift. If you do excellent, quiet, reliable work and want it to count toward something — this is that seat.
Siena LLC — Private-Label Commercial Flooring Distributor
Location: Washington, DC area (remote-friendly; hybrid optional)
Type: Fractional / part-time (est. 8-10 hours/week)
Reports to: CFO
About Siena
Siena is a private-label commercial flooring distributor serving the architecture, design, and dealer community. We move product through a specifier-driven sales model and run a lean, modern back office. We’re at an inflection point — tightening our financial operations and preparing the books for the company’s next chapter — and we want a bookkeeper who takes pride in clean, defensible numbers.
The Role
This is a hands-on ledger role, not a strategy seat — but it’s a consequential one. You own the day-to-day accuracy of the books and the monthly close, working directly with the COO/interim CFO and our Georgia-based operations team. Because Siena is positioning for a transaction, the quality, timeliness, and audit-readiness of your work matters more here than it would at most shops of our size.
What You’ll Do
• Maintain the general ledger in QuickBooks Online — accurate, current, and properly categorized.
• Record and reconcile accounts payable and accounts receivable, coordinating AP entry with the Georgia operations team and AR activity flowing through our payment processor.
• Run reconciliations: bank accounts, credit cards, and clearing/processor accounts, monthly and without prompting.
• Support twice-monthly AP payment runs (15th and 30th), ACH-first, within our documented approval matrix.
• Own monthly close prep — accruals, prepaids, deposit and liability accounts, and a tie-out package the CFO can review.
• Keep customer deposit liabilities correctly stated and segregated from revenue (this matters a great deal to us).
• Track inventory/COGS entries and per-job cost detail in coordination with operations.
• Produce clean exports and reports that feed our internal reporting engine and management dashboards.
• Help keep documentation and segregation-of-duties controls intact as our processes mature.
• Support a future migration to a flooring-industry ERP (FloorZap) by keeping source data tidy and well-structured.
What You Bring
• 3+ years of full-cycle bookkeeping, ideally for a distribution, wholesale, or inventory-carrying business.
• Strong QuickBooks Online proficiency; comfort with bank/processor reconciliations and month-end close.
• A working understanding of accrual accounting, deferred revenue / customer deposits, and COGS.
• Precision, discretion, and follow-through — you catch the thing that’s off and you flag it.
• Comfort operating independently in a remote, document-driven environment with clear approval rules.
Why It’s a Good Fit
You’ll have real ownership, a tight feedback loop with the CFO, and books that are actively being modernized rather than left to drift. If you do excellent, quiet, reliable work and want it to count toward something — this is that seat.