Assistant for Emails & Bookkeeping

I run a growing construction business and I’m looking for someone who can step in and keep the day-to-day details under control. The core of the role revolves around three ongoing responsibilities:

• Staying on top of my inbox: triage messages, clean out the clutter, surface anything urgent, draft quick replies when the information is straightforward, and file everything so nothing slips through the cracks.

• Maintaining Excel spreadsheets: you’ll create clear, well-formatted sheets that track our financial records, weekly invoices, and key project milestones. I already have basic templates, but I’m happy to improve them if you have better ideas for formulas, pivot tables, or charts.

• Weekly bookkeeping: we use QuickBooks. You’ll reconcile transactions, categorize expenses, and prepare a concise summary each Friday so I start every new week knowing exactly where we stand.

Everything is cloud-based, so you can work remotely on your own schedule as long as deadlines are met and updates are punctual. If you’re comfortable taking on additional organisational tasks down the line—like light scheduling or document management—that flexibility will be a plus.

Sound like a good fit? Let me know your experience with similar roles, the tools you prefer for bookkeeping (Excel, QuickBooks, Xero, etc.), and when you could start.