Virtual Assistant & Fashion Design Specialist
Budget: $8 – $15 USD
We are looking for a highly organized, proactive, and creative **Virtual Assistant & Fashion Design Assistant** to join our growing luxury fashion brand.
This is a dynamic role that combines executive assistance, fashion design support, product development, sourcing, and project management. You'll work directly with the founder, helping turn ideas into finished products while keeping daily operations organized and running smoothly.
We're looking for someone who takes initiative, communicates exceptionally well in English, and thrives in a fast-paced startup environment.
Responsibilities
Executive & Virtual Assistance
* Manage emails, calendars, and meeting scheduling.
* Coordinate with manufacturers, suppliers, and external partners.
* Follow up on outstanding tasks and ensure deadlines are met.
* Organize documents, spreadsheets, and project files.
* Prepare meeting notes and action items.
* Update CRM, project management tools, and databases.
* Conduct research and prepare reports when required.
Fashion Design & Product Development
* Assist with fashion collection development.
* Create and revise technical sketches in Adobe Illustrator.
* Prepare and update tech packs.
* Research fabrics, trims, packaging, and suppliers.
* Assist with sample development and production follow-up.
* Research fashion trends, competitors, and inspiration.
* Help organize product launches and collection planning.
Brand & Creative Support
* Assist with photoshoots and campaign preparation.
* Create presentations and mood boards.
* Help organize creative assets and marketing materials.
* Support social media content planning and coordination.
* Capture photos or videos when required.
Operations & Sourcing
* Communicate professionally with suppliers and manufacturers.
* Source new suppliers, materials, and production partners.
* Track sampling, production, and shipping progress.
* Help maintain quality control documentation.
* Ensure projects remain on schedule.
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Requirements
* Excellent written and spoken **English** (this is essential).
* Previous experience as a Virtual Assistant, Executive Assistant, Fashion Assistant, or Product Development Assistant.
* Experience using Adobe Illustrator.
* Knowledge of Adobe Photoshop is an advantage.
* Experience creating or updating tech packs is preferred.
* Strong organizational and time management skills.
* Exceptional attention to detail.
* Ability to manage multiple projects simultaneously.
* Professional communication skills.
* Self-motivated and able to work independently.
* Comfortable using AI tools to improve productivity while ensuring all work is reviewed for accuracy.
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Preferred Skills
* Virtual Assistance
* Fashion Design
* Product Development
* Tech Pack Development
* Adobe Illustrator
* Adobe Photoshop
* Fashion Sourcing
* Project Management
* Asana
* Notion
* Microsoft Office
* Google Workspace
* Canva
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To Apply
Please include:
1. A brief introduction about yourself.
2. Your resume.
3. Your portfolio (if applicable).
4. Examples of fashion or product development work you've completed.
5. Your experience with Adobe Illustrator and tech packs.
6. Your experience working with suppliers or manufacturers.
7. Your availability.
8. Your hourly rate or monthly salary expectation.
9. Why you believe you're a good fit for this role.
---
About Us
We are an emerging luxury fashion brand focused on creating timeless, limited-production collections with exceptional craftsmanship and attention to detail. We're looking for someone who is excited to grow with the brand and become a trusted long-term member of our team.
This is a dynamic role that combines executive assistance, fashion design support, product development, sourcing, and project management. You'll work directly with the founder, helping turn ideas into finished products while keeping daily operations organized and running smoothly.
We're looking for someone who takes initiative, communicates exceptionally well in English, and thrives in a fast-paced startup environment.
Responsibilities
Executive & Virtual Assistance
* Manage emails, calendars, and meeting scheduling.
* Coordinate with manufacturers, suppliers, and external partners.
* Follow up on outstanding tasks and ensure deadlines are met.
* Organize documents, spreadsheets, and project files.
* Prepare meeting notes and action items.
* Update CRM, project management tools, and databases.
* Conduct research and prepare reports when required.
Fashion Design & Product Development
* Assist with fashion collection development.
* Create and revise technical sketches in Adobe Illustrator.
* Prepare and update tech packs.
* Research fabrics, trims, packaging, and suppliers.
* Assist with sample development and production follow-up.
* Research fashion trends, competitors, and inspiration.
* Help organize product launches and collection planning.
Brand & Creative Support
* Assist with photoshoots and campaign preparation.
* Create presentations and mood boards.
* Help organize creative assets and marketing materials.
* Support social media content planning and coordination.
* Capture photos or videos when required.
Operations & Sourcing
* Communicate professionally with suppliers and manufacturers.
* Source new suppliers, materials, and production partners.
* Track sampling, production, and shipping progress.
* Help maintain quality control documentation.
* Ensure projects remain on schedule.
---
Requirements
* Excellent written and spoken **English** (this is essential).
* Previous experience as a Virtual Assistant, Executive Assistant, Fashion Assistant, or Product Development Assistant.
* Experience using Adobe Illustrator.
* Knowledge of Adobe Photoshop is an advantage.
* Experience creating or updating tech packs is preferred.
* Strong organizational and time management skills.
* Exceptional attention to detail.
* Ability to manage multiple projects simultaneously.
* Professional communication skills.
* Self-motivated and able to work independently.
* Comfortable using AI tools to improve productivity while ensuring all work is reviewed for accuracy.
---
Preferred Skills
* Virtual Assistance
* Fashion Design
* Product Development
* Tech Pack Development
* Adobe Illustrator
* Adobe Photoshop
* Fashion Sourcing
* Project Management
* Asana
* Notion
* Microsoft Office
* Google Workspace
* Canva
---
To Apply
Please include:
1. A brief introduction about yourself.
2. Your resume.
3. Your portfolio (if applicable).
4. Examples of fashion or product development work you've completed.
5. Your experience with Adobe Illustrator and tech packs.
6. Your experience working with suppliers or manufacturers.
7. Your availability.
8. Your hourly rate or monthly salary expectation.
9. Why you believe you're a good fit for this role.
---
About Us
We are an emerging luxury fashion brand focused on creating timeless, limited-production collections with exceptional craftsmanship and attention to detail. We're looking for someone who is excited to grow with the brand and become a trusted long-term member of our team.