Bookkeeper (Xero) — Daily Transaction Entry | Melbourne, Australia
Budget: $2 – $20 AUD
We’re an audio-visual integration business based in Melbourne, Australia, looking for an experienced bookkeeper to handle daily data entry into Xero and keep our accounts up to date.
You’ll be responsible for accurately logging and categorising transactions so the Xero dashboard always reflects current figures.
Your Daily Tasks
• Enter sales and purchase invoices and record related payments.
• Capture employee expense claims and reimbursements.
• Track inventory movements and associated cost entries.
• Attach all source documents (PDF, email, or CSV) to each transaction.
• Maintain clear audit trails and use Xero reference fields consistently.
Additional Requirements
• Initial backlog: You’ll help bring existing transactions up to date before starting daily maintenance.
• Experience with the Australian tax system — including GST, BAS, and payroll categories.
• Must already be highly proficient with Xero, including bank feeds, contact management, and transaction coding.
• Advanced Excel skills:
• Pivot Tables and Charts
• Logical and lookup formulas (IF, XLOOKUP, SUMIFS, INDEX/MATCH, etc.)
• Data cleaning and reporting
• Power Query or data import/export experience is a plus.
• Strong attention to detail and ability to work independently without daily follow-ups.
• Consistent communication and reliable delivery (must meet daily cut-off deadlines).
What We Provide
• All source documents before close of business each day.
• Clear process and structure for data entry.
• Ongoing, stable work after a 1-week paid trial if the fit is right.
Nice to Have (Bonus Points)
• Experience in construction, AV, or project-based businesses (job costing and inventory handling).
• Ability to create or maintain Excel-based reports or dashboards for management insights.
• Familiarity with Australian payroll categories and superannuation.
You’ll be responsible for accurately logging and categorising transactions so the Xero dashboard always reflects current figures.
Your Daily Tasks
• Enter sales and purchase invoices and record related payments.
• Capture employee expense claims and reimbursements.
• Track inventory movements and associated cost entries.
• Attach all source documents (PDF, email, or CSV) to each transaction.
• Maintain clear audit trails and use Xero reference fields consistently.
Additional Requirements
• Initial backlog: You’ll help bring existing transactions up to date before starting daily maintenance.
• Experience with the Australian tax system — including GST, BAS, and payroll categories.
• Must already be highly proficient with Xero, including bank feeds, contact management, and transaction coding.
• Advanced Excel skills:
• Pivot Tables and Charts
• Logical and lookup formulas (IF, XLOOKUP, SUMIFS, INDEX/MATCH, etc.)
• Data cleaning and reporting
• Power Query or data import/export experience is a plus.
• Strong attention to detail and ability to work independently without daily follow-ups.
• Consistent communication and reliable delivery (must meet daily cut-off deadlines).
What We Provide
• All source documents before close of business each day.
• Clear process and structure for data entry.
• Ongoing, stable work after a 1-week paid trial if the fit is right.
Nice to Have (Bonus Points)
• Experience in construction, AV, or project-based businesses (job costing and inventory handling).
• Ability to create or maintain Excel-based reports or dashboards for management insights.
• Familiarity with Australian payroll categories and superannuation.