Plan Phone-Free Wellness Retreat
Budget: $50 – $0 USD
I am launching a two-day, phone-free weekend designed to help people disconnect and reset through nature, movement and low-pressure social time. The overall theme is Wellness, and I want every touchpoint to feel effortless for attendees from arrival to pack-up.
Venue and location
Please source and secure a private property within one hour of the city that can comfortably host 15–25 people overnight. Negotiate usage terms, overnight parking, quiet-hour rules and any permits required for fires or amplified sound. Parks and campgrounds can be kept in mind only as back-up options if a suitable private site cannot be confirmed.
Programming
The core activities must include guided hikes and outdoor yoga sessions. I also want space for introductory meditation, on-site massage slots, light creative exercises, group body-weight workouts and simple healthy meal guidance. Build in generous downtime so that guests never feel rushed.
Logistics & operations
• Draft a minute-by-minute itinerary covering arrival through departure
• Produce a gear list and coordinate rentals for tents, cooking equipment, mats and lighting as needed
• Map footpaths, water points, restrooms and emergency access on a single-page site plan
• Create a foul-weather contingency that keeps key activities intact under shelter or adjusts the schedule smoothly
• Lay out signage, check-in, phone-lock stations and a discreet charging locker for emergencies
• Provide a contact sheet for all vendors and property staff, plus an at-a-glance budget tracker
Deliverables will be accepted when I receive:
1. Signed venue agreement and proof of insurance requirements met
2. Final itinerary in PDF and editable Google Sheet formats
3. Site plan, gear rental confirmations and contingency plan compiled in one shared folder
4. Post-event teardown checklist so nothing is left behind
I will be available for quick decisions, but I need you to own the details and present a polished, guest-ready retreat plan.
Venue and location
Please source and secure a private property within one hour of the city that can comfortably host 15–25 people overnight. Negotiate usage terms, overnight parking, quiet-hour rules and any permits required for fires or amplified sound. Parks and campgrounds can be kept in mind only as back-up options if a suitable private site cannot be confirmed.
Programming
The core activities must include guided hikes and outdoor yoga sessions. I also want space for introductory meditation, on-site massage slots, light creative exercises, group body-weight workouts and simple healthy meal guidance. Build in generous downtime so that guests never feel rushed.
Logistics & operations
• Draft a minute-by-minute itinerary covering arrival through departure
• Produce a gear list and coordinate rentals for tents, cooking equipment, mats and lighting as needed
• Map footpaths, water points, restrooms and emergency access on a single-page site plan
• Create a foul-weather contingency that keeps key activities intact under shelter or adjusts the schedule smoothly
• Lay out signage, check-in, phone-lock stations and a discreet charging locker for emergencies
• Provide a contact sheet for all vendors and property staff, plus an at-a-glance budget tracker
Deliverables will be accepted when I receive:
1. Signed venue agreement and proof of insurance requirements met
2. Final itinerary in PDF and editable Google Sheet formats
3. Site plan, gear rental confirmations and contingency plan compiled in one shared folder
4. Post-event teardown checklist so nothing is left behind
I will be available for quick decisions, but I need you to own the details and present a polished, guest-ready retreat plan.