Outdoor Celebration of Life Reception in Fullerton, CA
Budget: $250 – $750 USD
I’m organizing a celebration-of-life reception for 450–500 guests on April 11, 2026, from 11 a.m. to 3 p.m. at an outdoor venue in Southern California. I need a seasoned event professional who can take the lead on planning and day-of execution while securing all key rentals.
Core needs
• Event planning and on-site coordination for the full four-hour reception, including build-out and strike.
• Open-sided tents or comparable shade canopies that keep the space airy yet protected.
• Sufficient round tables, chairs, and linen to seat the entire guest count comfortably, plus a few extras for food stations and memorabilia displays.
• Vendor management for delivery, setup, breakdown, and load-out so the family can focus on guests.
I’ll handle the guest list and personal touches; you make sure the infrastructure is seamless, safe, and welcoming. If you have preferred rental partners, please mention them along with photos of similar large-scale outdoor events you’ve produced.
Core needs
• Event planning and on-site coordination for the full four-hour reception, including build-out and strike.
• Open-sided tents or comparable shade canopies that keep the space airy yet protected.
• Sufficient round tables, chairs, and linen to seat the entire guest count comfortably, plus a few extras for food stations and memorabilia displays.
• Vendor management for delivery, setup, breakdown, and load-out so the family can focus on guests.
I’ll handle the guest list and personal touches; you make sure the infrastructure is seamless, safe, and welcoming. If you have preferred rental partners, please mention them along with photos of similar large-scale outdoor events you’ve produced.