Medical Event Planning Framework & Documentation

I need a practical yet polished event-planning framework that I can reuse across our conferences, seminars, and workshops. The goal is to walk away with a single, well-structured system that lets my team handle scheduling, resource allocation, and attendee management without reinventing the wheel each time.

Here is what I expect to receive:
• A scalable workflow map that shows how an idea moves from concept to post-event wrap-up.
• Moderately customized templates (Word, Excel or Google Workspace—your call) for timelines, budgets, vendor checklists, speaker briefs, room-set diagrams, and attendee trackers. The templates should be branded lightly so my staff can add final touches themselves.
• A concise user guide that explains when and how to use each document, plus tips for adapting them to different event sizes or formats.
• A starter dashboard (could be built in Sheets, Airtable, or similar) that ties the three focus areas—scheduling, resources, and attendees—into one view.

I manage a medical organization, so terminology and sample content should be professional and compliant with typical industry standards, yet the system must stay flexible enough for non-medical audiences if we ever branch out.

I will provide our current checklists and branding assets once we start. Please outline your proposed structure, preferred tools, and a brief timeline in your bid so I can see how you would tackle each deliverable.