Event Planner for High-Profile Celebrations

Freelance Event Planner for Weddings & Birthdays - Rose Events
About Rose Events:
Rose Events is an event planning company that specializes in creating unforgettable wedding and birthday experiences. We offer various packages to suit different budgets and styles, ranging from basic to luxury setups. Our goal is to ensure that every event we organize is a perfect reflection of our client's vision, making it memorable and seamless. We are looking for an experienced freelance event planner to help us execute our wedding and birthday events with precision and excellence.

Job Description:
Role Overview:
As a Freelance Event Planner for Rose Events, you will work with us to coordinate, plan, and execute events according to the package offerings (Bronze, Silver, and Gold) we provide. You will collaborate with clients, vendors, and our internal team to deliver top-quality events that exceed our clients' expectations.

Key Responsibilities:

Event Coordination:

Assist with venue selection based on client preferences and event type.

Coordinate all event details, including catering, photography, entertainment, and decoration.

Communicate with clients to understand their vision for the event and provide professional recommendations based on their needs and budget.

Vendor Management:

Source, negotiate, and manage vendors (e.g., photographers, caterers, decorators, entertainers) according to the event packages.

Ensure vendors deliver as per agreed contracts and timelines.

Event Planning and Setup:

Create detailed timelines and schedules for event preparation, ensuring that everything is set up and ready ahead of time.

Oversee event setups, ensuring all aspects (decorations, catering, sound systems) are aligned with the client’s expectations.

Client Communication:

Serve as the main point of contact for clients leading up to the event.

Regularly update clients on the progress of event preparations.

Resolve any issues or changes quickly and professionally.

On-Site Event Management:

Be present at events to supervise all activities and ensure that everything runs smoothly.

Manage the event timeline, keeping everything on track and addressing any last-minute challenges.

Handle event breakdown and post-event activities, ensuring everything is cleaned up and the client is satisfied.

Skills and Qualifications:
Required Skills:

Event Planning & Coordination: Proven experience in planning and coordinating weddings, birthday parties, and other events.

Vendor Management: Ability to source and manage vendors for different event aspects such as catering, photography, decoration, etc.

Excellent Communication: Strong written and verbal communication skills to effectively liaise with clients, vendors, and the internal team.

Attention to Detail: Ability to ensure that every aspect of the event aligns with the client’s wishes and exceeds expectations.

Time Management: Ability to manage multiple tasks and tight deadlines, especially on the day of the event.

Languages: Fluency in English and Tamil (preferred) for communicating with a diverse client base in Chennai.

Preferred Experience:

Previous experience working in a similar event planning role, especially for weddings and birthday parties.

Familiarity with different types of event decor styles (basic, elegant, luxury) and catering options.

Experience with managing event budgets and invoices.

Comfortable working on events during weekends or evenings.

Project Scope:
Duration:
This is a freelance, project-based role. You will be hired on a per-event basis. We expect to have multiple events per month (approximately 3-5 events). The freelancer will be required to be present at the events, with preparation and coordination before the event day.

Location:
The ideal candidate should be located in Chennai or be willing to travel within the city for events. Remote coordination is possible, but the freelancer must be on-site for event execution.

Availability:
Freelancers must be available on weekends and some evenings, as events typically occur during these times.

Compensation:
Payment Structure:

Freelancers will be paid after the client has made payment for the services rendered.

Hourly Rate or Flat Fee: Depending on the scope of the event, the freelancer’s compensation will either be an hourly rate or a flat fee per event.

Expenses: Any costs related to event logistics (e.g., transport, materials) will be covered separately and reimbursed as per the agreed terms.

Payment Terms:

Payments will be made upon the successful completion of each event.

Invoices must be submitted for each event to process payment.

How to Apply:
Application Instructions:

Resume: Please send your updated resume.

Portfolio: Provide a portfolio or examples of past events you have worked on (photos, event descriptions).

Cover Letter: Write a brief cover letter explaining why you are the perfect fit for Rose Events and your experience in organizing events.

Additional Questions:

Describe how you would handle a last-minute change in an event's timeline.

How do you ensure that your client’s vision is brought to life while staying within budget?

Why Join Rose Events?
At Rose Events, we believe in creating unique, personalized experiences for our clients. You’ll be working alongside a passionate team committed to making every event special. As a freelancer, you’ll have the opportunity to manage exciting projects, work with high-profile clients, and contribute to the growth of a dynamic event planning business.