Charity Auction Event Planner -- 2
Budget: $15 – $25 USD
I’m putting together a fundraising campaign in the form of a charity auction and need an experienced event professional to guide the entire process—from concept to closing bids.
Scope of work
• Shape the auction theme, timeline, and run-of-show, keeping the focus on maximizing donations.
• Source, catalogue, and price auction items; advise on silent vs. live formats and any digital bidding tools that fit our scale.
• Draft the marketing plan: email cadence, social posts, press outreach, and simple graphics that drive ticket sales and bidder registration.
• Build a budget worksheet and sponsorship package so we can track costs, secure in-kind contributions, and highlight donor perks.
• Provide day-of coordination guidelines (floor plan, volunteer roles, checkout flow) to ensure smooth, transparent handling of funds.
I’m not currently planning live performances or guest speakers, but if you feel either element could boost results, let me know—flexibility is welcome when it serves the cause.
Deliverables
1. Comprehensive event blueprint (PDF or Google Doc).
2. Marketing assets folder (editable files).
3. Item inventory sheet with starting bids, fair-market values, and procurement status.
4. Day-of execution checklist and staffing plan.
5. Post-event recap template so we can report impact to donors.
Please highlight past charity or auction work, the event software or platforms you prefer (e.g., GiveSmart, 32Auctions, Eventbrite), and any creative ideas you’d bring to drive higher bids. I’m ready to move quickly and appreciate clear timelines for each milestone.
Scope of work
• Shape the auction theme, timeline, and run-of-show, keeping the focus on maximizing donations.
• Source, catalogue, and price auction items; advise on silent vs. live formats and any digital bidding tools that fit our scale.
• Draft the marketing plan: email cadence, social posts, press outreach, and simple graphics that drive ticket sales and bidder registration.
• Build a budget worksheet and sponsorship package so we can track costs, secure in-kind contributions, and highlight donor perks.
• Provide day-of coordination guidelines (floor plan, volunteer roles, checkout flow) to ensure smooth, transparent handling of funds.
I’m not currently planning live performances or guest speakers, but if you feel either element could boost results, let me know—flexibility is welcome when it serves the cause.
Deliverables
1. Comprehensive event blueprint (PDF or Google Doc).
2. Marketing assets folder (editable files).
3. Item inventory sheet with starting bids, fair-market values, and procurement status.
4. Day-of execution checklist and staffing plan.
5. Post-event recap template so we can report impact to donors.
Please highlight past charity or auction work, the event software or platforms you prefer (e.g., GiveSmart, 32Auctions, Eventbrite), and any creative ideas you’d bring to drive higher bids. I’m ready to move quickly and appreciate clear timelines for each milestone.