Virtual Assistant Needed for Conference Events
Budget: $2 – $8 USD
We are seeking a Virtual Assistant or a dedicated team to assist with our upcoming conference events in New York and other USA cities. Responsibilities include outreach to potential attendees and speakers, other event hosts and managing promotional efforts across our website and social media channels. The ideal candidate will have experience in event coordination and digital marketing, with a keen eye for detail. If you have a passion for events and can help make our conference a success, we'd love to hear from you!
Specifically:
1. Manage email outreach and follow-ups with hosts, sponsors, partners, and speakers
2. Assist with onboarding and communication for event organizers and sponsors
3. Maintain and update the master event schedule and calendar
4. Track and organize sponsor, attendee, and organizer data
5. Collect and manage assets (logos, bios, photos)
6. Support event listing setup and updates on ticketing platforms
7. Create and schedule social media posts for upcoming events to outreach new audiences and attract attendees, sponsors and press
8. Post event updates and content to the official website or CMS
ANSWER THE FOLLOWING QUESTIONS WHEN SUBMITTING YOUR BID:
1) Tell me about a past event or similar project where you managed outreach to sponsors, speakers, or attendees. What tools did you use and what was the outcome?
2) How do you keep multiple tasks, deadlines, and contacts organized when working on a fast-moving event schedule?
3) What social media strategies or content have you used to successfully increase event attendance or engagement?
4) You’ll be interacting with sponsors and speakers. How do you ensure professional, timely, and clear communication across email, phone, or chat?
5) Are you working along or as a team? Can you bring others onboard if required?
Thanks
Specifically:
1. Manage email outreach and follow-ups with hosts, sponsors, partners, and speakers
2. Assist with onboarding and communication for event organizers and sponsors
3. Maintain and update the master event schedule and calendar
4. Track and organize sponsor, attendee, and organizer data
5. Collect and manage assets (logos, bios, photos)
6. Support event listing setup and updates on ticketing platforms
7. Create and schedule social media posts for upcoming events to outreach new audiences and attract attendees, sponsors and press
8. Post event updates and content to the official website or CMS
ANSWER THE FOLLOWING QUESTIONS WHEN SUBMITTING YOUR BID:
1) Tell me about a past event or similar project where you managed outreach to sponsors, speakers, or attendees. What tools did you use and what was the outcome?
2) How do you keep multiple tasks, deadlines, and contacts organized when working on a fast-moving event schedule?
3) What social media strategies or content have you used to successfully increase event attendance or engagement?
4) You’ll be interacting with sponsors and speakers. How do you ensure professional, timely, and clear communication across email, phone, or chat?
5) Are you working along or as a team? Can you bring others onboard if required?
Thanks