Part-Time Epic Conference Planner

I’m putting together a regional healthcare-tech conference for Epic users and anticipate a turnout somewhere in the 100 – 500 range. I intend to stage the event on a New England university campus, so I need help from someone who already knows how to navigate academic venues, negotiate with campus events offices, and keep multiple moving parts on track.

You’ll work with me remotely a few hours each week—stepping up as the date approaches—to lock in the right lecture halls, breakout rooms, and exhibit space; coordinate A/V, catering, and facilities; manage registration through tools like Cvent or Eventbrite; and keep the budget and timeline tidy in Google Sheets or Excel. Prior experience with Epic-focused or healthcare events is a big plus.

Deliverables
• Shortlist of suitable campuses with availability, capacity, and cost details
• Signed venue contract and confirmed event date
• Detailed project plan with milestones, vendor contacts, and weekly status check-ins
• Final run-of-show and on-site coordination on event day

If guiding an ambitious yet tightly scoped conference from venue booking through a seamless show day sounds like your kind of project, let’s talk soon.