Minnesota Event Venue Booking Assistant / Community Outreach VA

I need help securing four suitable locations in rural Minnesota for a summer series of free daytime community resource and fundraising events focused on older adults, caregivers, and families. Expected attendance is approximately 25–75 attendees per event.

Ideal venues include senior centers, community centers, churches, libraries, civic halls, and affordable event spaces that are welcoming, accessible, and familiar to local residents.

Your task has two parts:

1. Research and shortlist venues that meet key needs:

- Capacity for 25–75 attendees
- ADA/accessibility friendly
- Tables and chairs available
- Good parking
- Affordable nonprofit/community pricing
- Easy daytime access
- Positive environment for older adults

2. Contact each venue directly by phone or email to confirm:

- Availability for target dates
- Rental cost
- Deposit requirements
- Included amenities
- Insurance requirements
- Setup/breakdown times
- Any restrictions

Target counties:

- Wilkin County
- Traverse County
- Otter Tail County
- Becker County

Target dates:

- June 18
- June 25
- July 2
- July 9

Deliverables:

• Spreadsheet (Excel or Google Sheets) with at least 3 strong venue options per county/event
• Venue name, address, contact person, phone, email
• Cost, deposit, capacity, amenities, parking, notes
• Call summaries or email proof of outreach
• Ranked recommendation for each county with short rationale
• Best immediate option to book first

Please prioritize fast turnaround and real outreach results, not just internet listings.

When responding, include:

1. Relevant experience with venue sourcing or event coordination
2. Estimated turnaround time
3. Total bid price for this project

This may lead to ongoing work for sponsor outreach and provider recruitment if successful.