Event Project Manager - World Travel Market
Budget: £250 – £750 GBP
Freelance Event Project Manager – World Travel Market (2 Months, London)
Project: Organisation & Delivery of Imagine Experiences’ Stand at WTM
Duration: 2 months (Sept–Nov 2025)
Location: Remote with on-site presence in London for WTM (Nov 3–7)
About Us
We are Imagine Experiences, a boutique UK-based travel experience company redefining cultural exploration through storytelling, creativity, and innovation. This year at World Travel Market, we’re opening a new chapter in how the industry connects — blending AI, history, travel, and immersive design.
Imaginexperiences.com
Our stand is not a place for handshakes. It’s a bold, experiential hub designed to show the industry how to create immersive tours and entertain in this new era of consumer and B2B travel.
The Role
We’re seeking a freelance Event Project Manager who is not only highly organised but also creative, with a love for travel, history, and innovation. You’ll lead the end-to-end coordination of our stand at WTM, managing suppliers, creatives, and agencies, while ensuring everything aligns with our disruptive and immersive vision.
This is a hands-on leadership role — you’ll bring structure, design sense, and calm professionalism to a busy environment, while being on-site to ensure flawless delivery.
Key Responsibilities
Stand Build & Design overview – Oversee stand builders and creative agencies to deliver a visually striking, brand-led presence.
Supplier Management – Coordinate contractors, creatives, and marketing partners, keeping timelines and budgets on track.
Marketing & PR Integration – Ensure the stand reflects our wider PR and marketing narrative.
Liaison with Organisers – Handle logistics, compliance, and direct communications with WTM organisers.
On-Site Leadership – Be present during WTM for stand set-up, live management, and smooth execution.
What We’re Looking For
Proven track record in trade show or large-scale event management
Confident communicator and structured organiser
Creative thinker with a flair for immersive experiences, travel, history, and AI
Strong experience managing agencies and suppliers
Based in the UK, available in London for WTM World Travel Market (Nov 3–6)
Timeline
Kick-off: Early September 2025
Preparation & Coordination: Sept–Oct
On-Site at WTM: Nov 3–6, ExCeL London
Wrap-Up: Post-event reporting and supplier closure
Why Work With Us
At Imagine Experiences, we don’t just build stands — we create moments that leave a mark. This is your chance to help launch a cutting-edge space at one of the world’s most important travel shows, shaping the way the industry experiences immersive storytelling.
Application Questions
Please answer these as part of your application:
Creative Vision
Share an example of a project where you transformed a trade show or event into more than just a standard exhibition space.
Passion for Travel, History & Innovation
What excites you most about combining travel, history, and AI in a trade show environment?
Design & Agency Management
What’s your approach to managing a creative/design agency — ensuring they deliver on vision, budget, and timeline?
Immersive Stand Experience
Our stand is about creating an immersive experience, not just a handshake space. If you had one “big idea” to achieve this, what would it be?
Project Coordination & Logistics
Tell us about a time you coordinated multiple suppliers/stakeholders under tight deadlines. How did you keep everything aligned?
On-Site Confidence
How do you handle unexpected challenges during a live event?
Culture Fit
What three words would past colleagues or clients use to describe your project management style?
To Apply:
Please share your portfolio or examples of past trade show/event work, along with your responses to the above questions.
Project: Organisation & Delivery of Imagine Experiences’ Stand at WTM
Duration: 2 months (Sept–Nov 2025)
Location: Remote with on-site presence in London for WTM (Nov 3–7)
About Us
We are Imagine Experiences, a boutique UK-based travel experience company redefining cultural exploration through storytelling, creativity, and innovation. This year at World Travel Market, we’re opening a new chapter in how the industry connects — blending AI, history, travel, and immersive design.
Imaginexperiences.com
Our stand is not a place for handshakes. It’s a bold, experiential hub designed to show the industry how to create immersive tours and entertain in this new era of consumer and B2B travel.
The Role
We’re seeking a freelance Event Project Manager who is not only highly organised but also creative, with a love for travel, history, and innovation. You’ll lead the end-to-end coordination of our stand at WTM, managing suppliers, creatives, and agencies, while ensuring everything aligns with our disruptive and immersive vision.
This is a hands-on leadership role — you’ll bring structure, design sense, and calm professionalism to a busy environment, while being on-site to ensure flawless delivery.
Key Responsibilities
Stand Build & Design overview – Oversee stand builders and creative agencies to deliver a visually striking, brand-led presence.
Supplier Management – Coordinate contractors, creatives, and marketing partners, keeping timelines and budgets on track.
Marketing & PR Integration – Ensure the stand reflects our wider PR and marketing narrative.
Liaison with Organisers – Handle logistics, compliance, and direct communications with WTM organisers.
On-Site Leadership – Be present during WTM for stand set-up, live management, and smooth execution.
What We’re Looking For
Proven track record in trade show or large-scale event management
Confident communicator and structured organiser
Creative thinker with a flair for immersive experiences, travel, history, and AI
Strong experience managing agencies and suppliers
Based in the UK, available in London for WTM World Travel Market (Nov 3–6)
Timeline
Kick-off: Early September 2025
Preparation & Coordination: Sept–Oct
On-Site at WTM: Nov 3–6, ExCeL London
Wrap-Up: Post-event reporting and supplier closure
Why Work With Us
At Imagine Experiences, we don’t just build stands — we create moments that leave a mark. This is your chance to help launch a cutting-edge space at one of the world’s most important travel shows, shaping the way the industry experiences immersive storytelling.
Application Questions
Please answer these as part of your application:
Creative Vision
Share an example of a project where you transformed a trade show or event into more than just a standard exhibition space.
Passion for Travel, History & Innovation
What excites you most about combining travel, history, and AI in a trade show environment?
Design & Agency Management
What’s your approach to managing a creative/design agency — ensuring they deliver on vision, budget, and timeline?
Immersive Stand Experience
Our stand is about creating an immersive experience, not just a handshake space. If you had one “big idea” to achieve this, what would it be?
Project Coordination & Logistics
Tell us about a time you coordinated multiple suppliers/stakeholders under tight deadlines. How did you keep everything aligned?
On-Site Confidence
How do you handle unexpected challenges during a live event?
Culture Fit
What three words would past colleagues or clients use to describe your project management style?
To Apply:
Please share your portfolio or examples of past trade show/event work, along with your responses to the above questions.
Related categories:
Project Management
Marketing
Branding
Logistics
Public Relations
Creative Design
Visual Design
Event Management