Conference Programme & Speaker Coordination
Budget: $50,000 – $100,000 USD
I’m putting together a multi-day conference and need a reliable partner to shape the attendee experience from two angles: the programme itself and the speaker journey.
1. Programme design
I’ll supply session topics, timing constraints, sponsor slots and branding guidelines. You will mould this into a clean, visually consistent agenda. I need two final versions:
• Digital (interactive PDF or similar for website/email)
• Print-ready (CMYK, bleed and crop marks)
2. Speaker liaison
Once the skeleton agenda is approved, you’ll reach out to each speaker, collect bios, photos and presentation titles, confirm time slots and handle any swaps or last-minute edits. Prompt, professional communication will keep everyone aligned and help me avoid chaotic inbox chains.
Acceptance criteria
• First draft timetable within five days of hire
• All speaker details confirmed no later than two weeks before the event
• Final digital and print files delivered in both native (InDesign/Illustrator/Canva) and PDF formats, ready to send straight to the printer or upload online
If you’ve orchestrated conference schedules before and are comfortable juggling multiple speakers, I’d love to work with you.
1. Programme design
I’ll supply session topics, timing constraints, sponsor slots and branding guidelines. You will mould this into a clean, visually consistent agenda. I need two final versions:
• Digital (interactive PDF or similar for website/email)
• Print-ready (CMYK, bleed and crop marks)
2. Speaker liaison
Once the skeleton agenda is approved, you’ll reach out to each speaker, collect bios, photos and presentation titles, confirm time slots and handle any swaps or last-minute edits. Prompt, professional communication will keep everyone aligned and help me avoid chaotic inbox chains.
Acceptance criteria
• First draft timetable within five days of hire
• All speaker details confirmed no later than two weeks before the event
• Final digital and print files delivered in both native (InDesign/Illustrator/Canva) and PDF formats, ready to send straight to the printer or upload online
If you’ve orchestrated conference schedules before and are comfortable juggling multiple speakers, I’d love to work with you.