Conference Management & Gift Distribution
Budget: ₹1,500 – ₹12,500 INR
Our company is hosting a training-focused conference for roughly 50-200 delegates and I need a partner who can take care of the full logistics flow and ensure every attendee receives a well-presented gift pack on site.
Scope of work
• Venue and supplier coordination—from initial outreach and comparison through to signed agreements and on-day liaison.
• Agenda management, including integration of all training sessions, speaker timing, A/V checks and run-of-show documents.
• Registration set-up and attendee tracking using familiar tools like Eventbrite, Excel or any comparable platform you prefer.
• Sourcing, branding and kitting of corporate gifts, plus on-site distribution so each participant walks away with their pack at check-in.
• Real-time problem solving during the event to keep schedules tight and the learning atmosphere professional.
Acceptance criteria
1. Confirmed venue and suppliers at least three weeks before the conference date.
2. Final agenda approved and circulated to speakers and staff one week prior.
3. Gift packs ready, labelled and accounted for 24 hours before doors open, with a reconciliation sheet handed to me at close of registration.
4. Post-event debrief summarising attendance figures, feedback highlights and any outstanding actions.
If you bring proven conference management experience, attention to detail and reliable gift-sourcing contacts, let’s talk dates and next steps right away.
Scope of work
• Venue and supplier coordination—from initial outreach and comparison through to signed agreements and on-day liaison.
• Agenda management, including integration of all training sessions, speaker timing, A/V checks and run-of-show documents.
• Registration set-up and attendee tracking using familiar tools like Eventbrite, Excel or any comparable platform you prefer.
• Sourcing, branding and kitting of corporate gifts, plus on-site distribution so each participant walks away with their pack at check-in.
• Real-time problem solving during the event to keep schedules tight and the learning atmosphere professional.
Acceptance criteria
1. Confirmed venue and suppliers at least three weeks before the conference date.
2. Final agenda approved and circulated to speakers and staff one week prior.
3. Gift packs ready, labelled and accounted for 24 hours before doors open, with a reconciliation sheet handed to me at close of registration.
4. Post-event debrief summarising attendance figures, feedback highlights and any outstanding actions.
If you bring proven conference management experience, attention to detail and reliable gift-sourcing contacts, let’s talk dates and next steps right away.