Community & Events Coordinator Needed
Budget: $2 – $8 USD
Position Summary
As the Community & Events Coordinator, you will be responsible for planning, coordinating, and supporting all community events. You will serve as the primary point of contact for members before, during, and after each event to ensure an exceptional member experience.
This role requires someone who is highly organized, proactive, detail-oriented, and comfortable communicating with people throughout the day.
You won't simply be checking tasks off a list—you'll own the coordination of our events and help build an engaging, professional community.
Responsibilities
Event Planning
Research and contact potential event venues
Request pricing, availability, and venue information
Coordinate venue bookings
Confirm reservations and event logistics
Maintain the event calendar
Coordinate vendors when necessary
Member Communication
Respond to member questions through email, text, and messaging platforms
Welcome new members
Send event confirmations
Send event reminders
Follow up with attendees after events
Handle cancellations and RSVP changes
Ensure members have all necessary event information
Event Operations
Track registrations and attendance
Organize attendee lists
Coordinate seating when necessary
Prepare event materials
Communicate with hosts, speakers, volunteers, and vendors
Monitor event execution and resolve issues as they arise
Ensure events start on time and run smoothly
Community Support
Build positive relationships with members
Answer questions promptly and professionally
Help members feel welcomed and engaged
Collect member feedback after events
Report suggestions and recurring issues to leadership
Administrative Duties
Update spreadsheets and event databases
Maintain event checklists
Track venue contacts
Organize documents and files
Prepare weekly event summaries
Keep communication records organized
Future Responsibilities
As the community grows, this role may expand to include:
Email marketing campaigns
Event announcements
Social media event postings
Community newsletters
Member onboarding
Membership renewals
Community engagement initiatives
Volunteer coordination
CRM management
Assisting with sponsorship and partnership outreach
Schedule
Days
Tuesday
Thursday
Friday
Saturday
Sunday
Hours
1:00 PM – 9:00 PM Eastern Time
This schedule aligns with our event operations, allowing the coordinator to support members before, during, and after events.
Qualifications
Required
Excellent written and verbal English communication
Strong organizational skills
Detail-oriented
Comfortable multitasking
Professional and friendly attitude
Reliable internet connection
Ability to work independently
Comfortable using Google Workspace (Docs, Sheets, Calendar)
Preferred
Experience with:
Event coordination
Customer service
Community management
CRM systems
Monday.com
Google Workspace
Canva
Mailchimp or similar email platforms
Social media scheduling tools
Ideal Candidate
We're looking for someone who:
Enjoys talking to people
Loves organizing events
Solves problems independently
Takes ownership instead of waiting for instructions
Is proactive and dependable
Can remain calm under pressure during live events
Pays close attention to details
Is excited to help build a growing community
Performance Expectations
Success in this role means:
Events are fully coordinated and prepared before they begin.
Members receive timely responses and excellent support.
Venues and vendors are confirmed without last-minute issues.
RSVPs and attendance are accurately managed.
Event operations run smoothly with minimal supervision.
Members consistently report a positive experience.
Compensation
Full position
Opportunity for increased hours as the community grows
Performance-based bonuses may be available
Long-term growth opportunities within the organization
Why Join Us?
You'll have the opportunity to help build a fast-growing community from the ground up. Your work will directly shape the experience of hundreds—and eventually thousands—of members by creating memorable events and meaningful connections.
If you're passionate about bringing people together and enjoy creating exceptional experiences, we'd love to hear from you.
As the Community & Events Coordinator, you will be responsible for planning, coordinating, and supporting all community events. You will serve as the primary point of contact for members before, during, and after each event to ensure an exceptional member experience.
This role requires someone who is highly organized, proactive, detail-oriented, and comfortable communicating with people throughout the day.
You won't simply be checking tasks off a list—you'll own the coordination of our events and help build an engaging, professional community.
Responsibilities
Event Planning
Research and contact potential event venues
Request pricing, availability, and venue information
Coordinate venue bookings
Confirm reservations and event logistics
Maintain the event calendar
Coordinate vendors when necessary
Member Communication
Respond to member questions through email, text, and messaging platforms
Welcome new members
Send event confirmations
Send event reminders
Follow up with attendees after events
Handle cancellations and RSVP changes
Ensure members have all necessary event information
Event Operations
Track registrations and attendance
Organize attendee lists
Coordinate seating when necessary
Prepare event materials
Communicate with hosts, speakers, volunteers, and vendors
Monitor event execution and resolve issues as they arise
Ensure events start on time and run smoothly
Community Support
Build positive relationships with members
Answer questions promptly and professionally
Help members feel welcomed and engaged
Collect member feedback after events
Report suggestions and recurring issues to leadership
Administrative Duties
Update spreadsheets and event databases
Maintain event checklists
Track venue contacts
Organize documents and files
Prepare weekly event summaries
Keep communication records organized
Future Responsibilities
As the community grows, this role may expand to include:
Email marketing campaigns
Event announcements
Social media event postings
Community newsletters
Member onboarding
Membership renewals
Community engagement initiatives
Volunteer coordination
CRM management
Assisting with sponsorship and partnership outreach
Schedule
Days
Tuesday
Thursday
Friday
Saturday
Sunday
Hours
1:00 PM – 9:00 PM Eastern Time
This schedule aligns with our event operations, allowing the coordinator to support members before, during, and after events.
Qualifications
Required
Excellent written and verbal English communication
Strong organizational skills
Detail-oriented
Comfortable multitasking
Professional and friendly attitude
Reliable internet connection
Ability to work independently
Comfortable using Google Workspace (Docs, Sheets, Calendar)
Preferred
Experience with:
Event coordination
Customer service
Community management
CRM systems
Monday.com
Google Workspace
Canva
Mailchimp or similar email platforms
Social media scheduling tools
Ideal Candidate
We're looking for someone who:
Enjoys talking to people
Loves organizing events
Solves problems independently
Takes ownership instead of waiting for instructions
Is proactive and dependable
Can remain calm under pressure during live events
Pays close attention to details
Is excited to help build a growing community
Performance Expectations
Success in this role means:
Events are fully coordinated and prepared before they begin.
Members receive timely responses and excellent support.
Venues and vendors are confirmed without last-minute issues.
RSVPs and attendance are accurately managed.
Event operations run smoothly with minimal supervision.
Members consistently report a positive experience.
Compensation
Full position
Opportunity for increased hours as the community grows
Performance-based bonuses may be available
Long-term growth opportunities within the organization
Why Join Us?
You'll have the opportunity to help build a fast-growing community from the ground up. Your work will directly shape the experience of hundreds—and eventually thousands—of members by creating memorable events and meaningful connections.
If you're passionate about bringing people together and enjoy creating exceptional experiences, we'd love to hear from you.