Weekly paid - Portfolio Email Operations Manager (Ownership Level) - Weekly pay
Budget: $10 – $11 USD
# **Job Title: Portfolio Email Operations Manager (Ownership Level)**
**Location:** Remote
**Compensation:** $10/week per company managed
# **The Role: Beyond the Inbox**
We are seeking a high-level **Systems Architect and Operations Manager** to take full ownership of the email ecosystems across a diverse portfolio of companies. This is not a "virtual assistant" role focused on deleting spam. You will be responsible for the strategic health, automation, and revenue-generating potential of every inbox and marketing channel under your purview.
You are expected to think like an owner. You won't just manage communication; you will identify gaps, build funnels, and optimize workflows to ensure each business scales with minimal manual intervention from the CEO.
# **Key Responsibilities**
* **Infrastructure Management:** Audit existing email setups (Google Workspace, Outlook, etc.) and migrate to better options if they don't meet scaling needs.
* **Action-Based Automation:** Design and implement "Trigger-Action" sequences. If a customer hits a milestone, abandons a cart, or submits a survey, the appropriate email funnel should trigger automatically.
* **Full-Funnel Integration:** Set up and manage outgoing marketing channels, including newsletter sequences, cold outreach, and lead-gen funnels.
* **Proactive Optimization:** Weekly analysis of open rates, click-through rates, and conversion metrics. You are expected to suggest and implement improvements without being asked.
* **Executive Gatekeeping:** Manage high-level correspondence, filtering only the most critical "Action Needed" items to the CEO while resolving 90% of operational threads independently.
# **Technical Requirements**
* **Platform Mastery:** Expertise in CRM and ESP tools (e.g., Klaviyo, ConvertKit, Beehiiv, or GoHighLevel).
* **Unified Workflow:** Proficiency in using tools like Front or Missive to manage multiple domains efficiently.
* **Copywriting:** Ability to adapt "voice" across different niches—from technical B2B and cybersecurity to consumer-facing retail.
* **Technical Logic:** Strong understanding of webhooks, survey-based triggers (receipt codes), and automated handshakes between apps.
# **The Ideal Candidate**
* You are **obsessively organized** and can context-switch between different business models (SaaS, E-commerce, Service-based) without losing quality.
* You are **data-driven**, looking at metrics to decide when to pivot a strategy.
* You have an **"Owner Mindset"**—you don't ask "What should I do?"; you say "I noticed X, so I implemented Y, and here is the result."
# **How to Apply**
Please submit a brief overview of the tech stack you prefer for managing multiple companies and one example of an automated funnel you’ve built that significantly improved a business’s efficiency or revenue.
# **Compensation & Performance Structure**
**1. Base Portfolio Retainer**
* **Rate:** $10 per week, per company managed.
* **Scaling:** As new companies are added to the portfolio, your weekly compensation scales automatically (e.g., 5 companies = $50/week).
* **Payment Cycle:** Paid weekly/bi-weekly via [Your Preferred Platform, e.g., Deel, Wise, or Direct Deposit].
**2. The "Ownership" Deliverables (The $10 Value-Exchange)**
This rate is a flat-fee retainer based on **system health** rather than hours worked. Your compensation covers:
* **24/7 Automation Monitoring:** Ensuring all "Action-Based" triggers (receipt codes, survey funnels, and onboarding flows) are functional.
* **Strategic Architecture:** Implementing at least one high-level "Improvement Suggestion" per month per company (e.g., A/B testing a new subject line strategy or optimizing a landing page funnel).
* **Executive Oversight:** Full management of outgoing marketing channels and inbound high-value opportunities.
## **Engagement Terms**
* **Status:** Independent Contractor.
* **Availability:** You are expected to be the "Point of Contact" for these entities. While we do not track hours, we expect a **24-hour response time** on business days for urgent operational issues.
* **Trial Period:** The first 30 days will serve as a trial on a single company to ensure "voice" alignment and system proficiency before scaling to the full portfolio.
*“This is designed for a systems expert who excels at automation. If you build a flawless system that runs itself, your ‘hourly rate’ effectively increases. We are paying for the outcome of a well-oiled machine, not for you to sit at a desk.”*
**Location:** Remote
**Compensation:** $10/week per company managed
# **The Role: Beyond the Inbox**
We are seeking a high-level **Systems Architect and Operations Manager** to take full ownership of the email ecosystems across a diverse portfolio of companies. This is not a "virtual assistant" role focused on deleting spam. You will be responsible for the strategic health, automation, and revenue-generating potential of every inbox and marketing channel under your purview.
You are expected to think like an owner. You won't just manage communication; you will identify gaps, build funnels, and optimize workflows to ensure each business scales with minimal manual intervention from the CEO.
# **Key Responsibilities**
* **Infrastructure Management:** Audit existing email setups (Google Workspace, Outlook, etc.) and migrate to better options if they don't meet scaling needs.
* **Action-Based Automation:** Design and implement "Trigger-Action" sequences. If a customer hits a milestone, abandons a cart, or submits a survey, the appropriate email funnel should trigger automatically.
* **Full-Funnel Integration:** Set up and manage outgoing marketing channels, including newsletter sequences, cold outreach, and lead-gen funnels.
* **Proactive Optimization:** Weekly analysis of open rates, click-through rates, and conversion metrics. You are expected to suggest and implement improvements without being asked.
* **Executive Gatekeeping:** Manage high-level correspondence, filtering only the most critical "Action Needed" items to the CEO while resolving 90% of operational threads independently.
# **Technical Requirements**
* **Platform Mastery:** Expertise in CRM and ESP tools (e.g., Klaviyo, ConvertKit, Beehiiv, or GoHighLevel).
* **Unified Workflow:** Proficiency in using tools like Front or Missive to manage multiple domains efficiently.
* **Copywriting:** Ability to adapt "voice" across different niches—from technical B2B and cybersecurity to consumer-facing retail.
* **Technical Logic:** Strong understanding of webhooks, survey-based triggers (receipt codes), and automated handshakes between apps.
# **The Ideal Candidate**
* You are **obsessively organized** and can context-switch between different business models (SaaS, E-commerce, Service-based) without losing quality.
* You are **data-driven**, looking at metrics to decide when to pivot a strategy.
* You have an **"Owner Mindset"**—you don't ask "What should I do?"; you say "I noticed X, so I implemented Y, and here is the result."
# **How to Apply**
Please submit a brief overview of the tech stack you prefer for managing multiple companies and one example of an automated funnel you’ve built that significantly improved a business’s efficiency or revenue.
# **Compensation & Performance Structure**
**1. Base Portfolio Retainer**
* **Rate:** $10 per week, per company managed.
* **Scaling:** As new companies are added to the portfolio, your weekly compensation scales automatically (e.g., 5 companies = $50/week).
* **Payment Cycle:** Paid weekly/bi-weekly via [Your Preferred Platform, e.g., Deel, Wise, or Direct Deposit].
**2. The "Ownership" Deliverables (The $10 Value-Exchange)**
This rate is a flat-fee retainer based on **system health** rather than hours worked. Your compensation covers:
* **24/7 Automation Monitoring:** Ensuring all "Action-Based" triggers (receipt codes, survey funnels, and onboarding flows) are functional.
* **Strategic Architecture:** Implementing at least one high-level "Improvement Suggestion" per month per company (e.g., A/B testing a new subject line strategy or optimizing a landing page funnel).
* **Executive Oversight:** Full management of outgoing marketing channels and inbound high-value opportunities.
## **Engagement Terms**
* **Status:** Independent Contractor.
* **Availability:** You are expected to be the "Point of Contact" for these entities. While we do not track hours, we expect a **24-hour response time** on business days for urgent operational issues.
* **Trial Period:** The first 30 days will serve as a trial on a single company to ensure "voice" alignment and system proficiency before scaling to the full portfolio.
*“This is designed for a systems expert who excels at automation. If you build a flawless system that runs itself, your ‘hourly rate’ effectively increases. We are paying for the outcome of a well-oiled machine, not for you to sit at a desk.”*