Outreach to Sponsorship Leads

I’ll give you four things: our Excel sheet of corporate prospects, the sponsorship deck, access to a dedicated inbox, and a link to our website. Your first step is to write a single outreach message in a friendly-professional (mixed) tone—email is our priority channel. Once I sign off on the draft, you’ll personalise it where useful, then contact every organisation on the list. If a record only offers an online form, simply paste the same approved content there.

Please keep a running log in the spreadsheet that shows: date sent, method used, bounce/reply status, and any quick notes that help us plan follow-ups. All companies on the list—including those we spoke with in past years—must be reached again.

Acceptance is straightforward: one approved template plus confirmed outreach to 100 % of the entries, capped with a brief summary report of responses. Familiarity with mail-merge, CRM tags, or similar tools will make the job smoother, but diligence and clear tracking matter most.