Email Outreach Executive Assistant Needed
Budget: $30 – $250 USD
Taking full ownership of my outbound email channel is the next step in scaling my consultancy, and that’s where you come in. The priority is clear: handle all email-based communication with prospects, keeping client follow-ups on schedule and ensuring no opportunity slips through the cracks.
Your day-to-day will revolve around:
• Crafting and scheduling cold outreach sequences inside the toolset I already use (Mailshake is primary, though experience with Woodpecker, Apollo, or a similar platform is welcome).
• Monitoring replies, tagging leads, and routing warm responses to me with the essential context so I can jump in at the right moment.
• Keeping my inbox organized—quickly archiving irrelevant mail, flagging anything urgent, and maintaining an up-to-date folder structure that supports inbox zero.
• Updating the CRM after each touchpoint so lead status and next actions are always accurate.
• Generating a concise weekly report that shows number of emails sent, open/reply rates, and any notable conversations.
Acceptance criteria
1. All scheduled follow-ups go out on time with correct personalization.
2. No lead sits unanswered for more than four business hours once a reply lands.
3. Inbox remains under ten unprocessed emails at the end of each day.
4. Weekly metrics report delivered every Friday before 5 p.m. UTC.
Everything else—calendar work or travel booking—can stay off your plate for now, but if you’re great at this core function we’ll grow the role together.
If you are comfortable with English-language outreach, know your way around an email automation platform, and enjoy turning cold prospects into active conversations, I’d love to see how you can make this channel hum.
Your day-to-day will revolve around:
• Crafting and scheduling cold outreach sequences inside the toolset I already use (Mailshake is primary, though experience with Woodpecker, Apollo, or a similar platform is welcome).
• Monitoring replies, tagging leads, and routing warm responses to me with the essential context so I can jump in at the right moment.
• Keeping my inbox organized—quickly archiving irrelevant mail, flagging anything urgent, and maintaining an up-to-date folder structure that supports inbox zero.
• Updating the CRM after each touchpoint so lead status and next actions are always accurate.
• Generating a concise weekly report that shows number of emails sent, open/reply rates, and any notable conversations.
Acceptance criteria
1. All scheduled follow-ups go out on time with correct personalization.
2. No lead sits unanswered for more than four business hours once a reply lands.
3. Inbox remains under ten unprocessed emails at the end of each day.
4. Weekly metrics report delivered every Friday before 5 p.m. UTC.
Everything else—calendar work or travel booking—can stay off your plate for now, but if you’re great at this core function we’ll grow the role together.
If you are comfortable with English-language outreach, know your way around an email automation platform, and enjoy turning cold prospects into active conversations, I’d love to see how you can make this channel hum.