Cold Email System for Up to 5,000 Emails Per Week - Very Simple and Cost-Effective
Budget: $100 – $500 USD
***PLEASE READ ENTIRE DESCRIPTION - NO AUTOMATIC OR AI RESPONSES WILL BE CONSIDERED***
We are looking for an experienced cold email and deliverability specialist to set up a simple, reliable, and cost-effective system for sending up to 5,000 targeted emails per week.
Our outreach will be to schools, PTOs, PTAs, booster clubs, therapists, athletic programs, and community organizations.
The system must be easy for a nontechnical person to use, affordable to maintain, and optimized for strong deliverability and open rates. Our goal is a 97%+ inbox-placement rate, with very low spam placement, bounce rates, and email-account problems. We understand that no legitimate freelancer can guarantee a specific inbox or open rate, but we want the system built, tested, and managed according to deliverability best practices.
What We Need
Recommend the simplest and most cost-effective outreach platform
Set up separate outreach domains to protect our primary domains
Set up the appropriate number of email accounts
Configure SPF, DKIM, DMARC, MX records, and domain forwarding
Connect the accounts to Instantly, Smartlead, or a similar platform
Create a safe sending plan for up to 5,000 emails per week
Set up mailbox rotation and appropriate daily sending limits
Set up email verification, list cleaning, bounce management, unsubscribes, and a permanent suppression list
Keep hard-bounce and spam-complaint rates as low as possible
Ensure campaigns stop when someone replies or unsubscribes
Help import, organize, and segment contact lists
Set up outreach and follow-up sequences
Test inbox placement and deliverability before launch
Provide easy written directions and recorded training
Provide ongoing guidance and troubleshooting as needed
Required Experience
You must have direct experience with:
Cold email infrastructure and deliverability
Instantly, Smartlead, or similar platforms
Google Workspace or comparable email providers
SPF, DKIM, and DMARC
Inbox-placement and spam-testing tools
Email verification and list hygiene
Bounce, complaint, and unsubscribe management
CAN-SPAM compliance
We must retain complete ownership and administrator access to all domains, email accounts, platforms, lists, and campaigns.
Do not apply if your strategy involves spam tactics, rented accounts, shared domains, unverified lists, or misleading email practices. Do not promise guaranteed inbox placement or open rates.
Please Include in Your Bid
Your actual total fixed cost for the complete setup
Estimated monthly software and mailbox costs
Number of domains and email accounts you recommend
Recommended daily sending volume per account
Platform you recommend and why
How you will work toward a 97%+ inbox-placement rate
How you will measure inbox, spam, bounce, and complaint rates
Your expected bounce-rate target
Cost for ongoing support and adjustments
Examples of similar systems you have built
Important: Please bid with your actual total cost to complete the entire project. Do not submit a low, temporary, or space-holding bid and then increase the price after we contact you.
We are looking for an experienced cold email and deliverability specialist to set up a simple, reliable, and cost-effective system for sending up to 5,000 targeted emails per week.
Our outreach will be to schools, PTOs, PTAs, booster clubs, therapists, athletic programs, and community organizations.
The system must be easy for a nontechnical person to use, affordable to maintain, and optimized for strong deliverability and open rates. Our goal is a 97%+ inbox-placement rate, with very low spam placement, bounce rates, and email-account problems. We understand that no legitimate freelancer can guarantee a specific inbox or open rate, but we want the system built, tested, and managed according to deliverability best practices.
What We Need
Recommend the simplest and most cost-effective outreach platform
Set up separate outreach domains to protect our primary domains
Set up the appropriate number of email accounts
Configure SPF, DKIM, DMARC, MX records, and domain forwarding
Connect the accounts to Instantly, Smartlead, or a similar platform
Create a safe sending plan for up to 5,000 emails per week
Set up mailbox rotation and appropriate daily sending limits
Set up email verification, list cleaning, bounce management, unsubscribes, and a permanent suppression list
Keep hard-bounce and spam-complaint rates as low as possible
Ensure campaigns stop when someone replies or unsubscribes
Help import, organize, and segment contact lists
Set up outreach and follow-up sequences
Test inbox placement and deliverability before launch
Provide easy written directions and recorded training
Provide ongoing guidance and troubleshooting as needed
Required Experience
You must have direct experience with:
Cold email infrastructure and deliverability
Instantly, Smartlead, or similar platforms
Google Workspace or comparable email providers
SPF, DKIM, and DMARC
Inbox-placement and spam-testing tools
Email verification and list hygiene
Bounce, complaint, and unsubscribe management
CAN-SPAM compliance
We must retain complete ownership and administrator access to all domains, email accounts, platforms, lists, and campaigns.
Do not apply if your strategy involves spam tactics, rented accounts, shared domains, unverified lists, or misleading email practices. Do not promise guaranteed inbox placement or open rates.
Please Include in Your Bid
Your actual total fixed cost for the complete setup
Estimated monthly software and mailbox costs
Number of domains and email accounts you recommend
Recommended daily sending volume per account
Platform you recommend and why
How you will work toward a 97%+ inbox-placement rate
How you will measure inbox, spam, bounce, and complaint rates
Your expected bounce-rate target
Cost for ongoing support and adjustments
Examples of similar systems you have built
Important: Please bid with your actual total cost to complete the entire project. Do not submit a low, temporary, or space-holding bid and then increase the price after we contact you.